Job DescriptionAgency:
Attorney-General's DepartmentWork Unit:
Director of Public ProsecutionsJob Title:
Office ManagerDesignation:
Administrative Officer 5Job Type:
Full timeDuration:
OngoingSalary:
$88,297 - $92,687Location:
DarwinPosition Number:
18951 RTF 306519Closing Date:
13/10/2024Contact Officer:
Denise Dakis, Manager Business Support on 08 8935 7530 or ****** the Agency:
DPP CareersApplication Process:
Applications must include a one-page summary about you, a detailed resume, and copies of your tertiary qualifications.Diversity and Inclusion:
The NTPS values diversity and encourages people from all diversity groups to apply for vacancies, accommodating individuals with disabilities by making reasonable workplace adjustments.Primary Objective:
Oversee office management for the Office of the Director of Public Prosecutions (DPP) and ensure the delivery of efficient facilities for all corporate support services while managing day-to-day tasks and enhancing corporate performance through effective governance, travel, and contract management.Key Duties and Responsibilities:Provide comprehensive corporate services, including business systems management, corporate reporting, infrastructure and asset management, financial management, and procurement for DPP's Darwin and regional offices.Coordinate and manage DPP vehicles, including ordering replacements, servicing, and fuel cards.Serve as the first point of contact for DPP staff and for AGD corporate services and external vendors, fostering positive relations and effective communication with internal and external stakeholders.Manage the DPP's budget, oversee accounts payable, tax management, and ensure compliance with financial governance and reporting requirements.Monitor and manage DPP's ICT assets, providing support and ensuring accurate accounting and maintenance of equipment.Oversee building security, maintenance, and renovations, coordinating with contractors and updating Directors and staff.Maintain governance registers, ensuring compliance with reporting systems and initiating emergency procedures as needed.Provide efficient and effective travel management services as backup for the Travel Manager, organizing travel arrangements for staff and external parties in line with NTG Travel Policy.Provide timely, authoritative, and specialist office management focused advice, recommendations, and solutions to the Manager Business Support, Assistant Director, DPP managers, and other internal staff members.Assist in the development, implementation, and continuous improvement of workflow practices, systems, and procedures.Selection Criteria:Essential:Highly developed interpersonal skills and ability to work in a collaborative environment, creating positive and professional business relationships.Sound knowledge and experience in financial accounting principles and practices in budget management, governance, procurement, and internal control frameworks.Ability to work with minimal supervision, both independently and interdependently, as a member of a high-performing team.Proven capacity to successfully deliver office management services and ensure compliance with relevant legislation, guidelines, policies, and procedures.Proven ability to use a wide range of computer software packages and competency in office automation software and integrated accounting programs.Desirable:Tertiary qualifications in Accounting, Business Management, or other relevant discipline.Knowledge of the role and functions of the Director of Public Prosecutions.Further Information:
The successful applicant will be required to undergo a criminal history check including a Fingerprint Scan and Name Check.
A criminal history check will not exclude an applicant from this position unless it is a relevant criminal history.Approved:
25th September 2024 Melinda Graczol – Assistant Director, DPP
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