We are looking for an experienced Office Manager in Brisbane, Australia.
Full Time | Permanent | Australia Q-bital Healthcare Solutions, a rapidly expanding company, is a proud member of Vanguard Healthcare Solutions, an internationally recognised provider of infrastructure and clinical services supporting healthcare clients worldwide. As part of the Vanguard Healthcare Solutions family established in 1999, we specialise in purpose-designed and built mobile and modular facilities, offering new or replacement healthcare spaces including operating rooms, endoscopy suites, and sterilisation and diagnostic departments.
We are looking for an office-based Office Manager to join our team in Brisbane, Australia.
Responsibilities: Organising training, maintaining up to date training records and making sure that training is renewed on time when necessary and providing regular training update reports to the Group People Team (UK based)
Administration of tasks for managers such as agenda management and taking minutes during meetings
Assisting in arranging logistics for the office, for events and conferences, and to deployment locations as required, including assistance in collecting, delivering and setting up units
Inducting contractors at customer sites once the units are installed and at our warehouse in Northgate
Assisting with Planned Preventative Maintenance coordination both at Northgate warehouse and for all units when out on contract
Ensuring stock of supplies – office consumables, perishables or other are maintained and audited regularly
Providing support in all areas of business administration, collaborating with colleagues to improve and modernise processes and procedures
Responsible for all on-premise equipment and service contracts. Making sure they are maintained, logged and information / certificates are collected and controlled
Maintaining incident reporting system, working with the Company Management as appropriate
Assisting in coordinating onboarding and offboarding activities for new starters and leavers
Working with the Group Marketing team in a support role to assist in social media posts and local content creation
Benefits of working for Q-bital include: 20 days annual leave
Standard leave provisions
Superannuation pension, currently at 11% (reviewed midyear)
Required conditions: Demonstrable, positive relationship building and management skills
High degree of accuracy
Excellent time management and planning skills
Ability to remain calm, positive and effective under work pressure
Strong communication skills across all mediums, including verbal and written
High level of integrity, discretion and confidentiality
For more information or to apply for this opportunity, submit your CV and covering letter, including salary expectations to: ******
We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join our team.
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