Environment, Science and Innovation
CaPE Directorate; Communications and Public Engagement; Corporate Services; Brisbane
Join our Communications and Public Engagement (CaPE) branch as an Office Manager, where you'll oversee key functions like administration, finance, HR, correspondence and executive support. You'll manage one administration officer and work closely with senior management to ensure smooth operations, manage budgets, and streamline processes, while fostering a positive and inclusive workplace culture. We're looking for someone with strong organisational skills, financial expertise, HR experience, and a proactive mindset. Ready to make a real impact in a fun and fast-paced team? Apply now!
Job details Position status: Fixed Term Temporary
Position type: Flexible full-time
Occupational group: Administration
Classification: AO6
Workplace Location: Brisbane
Job ad reference: QLD/589051/24
Closing date: 18-Sep-2024
Yearly salary: $114625 - $122400
Fortnightly salary: $4393.60 - $4691.60
Job duration: Until March 2025 with possible extension
As the Office Manager in the Communications and Public Engagement (CaPE) branch, you will provide essential support to a team that delivers strategic communications services, including digital and social media, web services, community engagement, media, and internal communications. Your role involves providing high-level advice and support across finance, human resources, executive functions, and office operations.
You will oversee administrative activities related to workforce and financial management, procurement, correspondence, and recordkeeping. Additionally, you will manage and mentor one administration officer.
Key responsibilities include:
Administrative Management: Oversee administration, financial management, HR, project management, procurement, correspondence, and Workplace Health and Safety, ensuring compliance with legislation and policies.
Stakeholder Engagement: Collaborate with senior management, unit managers, and other departmental officers to ensure smooth operations and provide informed advice.
Systems and Processes: Design, implement, and maintain administrative systems and procedures to enhance efficiency and compliance within the branch.
Financial Oversight: Manage budget preparation, analysis, expenditure forecasts, and provide financial advice and support to Cost Centre Managers.
Human Resource Support: Coordinate HR activities including onboarding, workforce reporting, and administrative assistance.
Executive Support: Assist the Executive Director and Directors with diary management, email management, records management and correspondence. Operate autonomously with a high level of responsibility.
Project Coordination: Develop processes for tracking projects and milestones, leading the administration team in coordinating these activities.
Meeting Coordination: Organise and manage meetings, providing secretariat services as required.
Corporate Governance: Manage responses to stocktakes, audits, and other governance requirements.
Branch Culture and Recognition: Lead initiatives to foster a positive branch culture and coordinate reward and recognition programs.
What We Are Looking For
We are seeking a candidate who has:
Organisational Skills: Excels in a fast-paced environment, managing competing priorities and meeting deadlines efficiently.
Financial Expertise: Demonstrates strong budget management and financial system skills.
HR Capabilities: Has proven experience in HR services and systems.
Relationship Building: Builds and maintains positive relationships with team members and stakeholders.
Problem-Solving: Identifies improvement opportunities and adopts a proactive, solutions-focused approach.
Professionalism: Shows resilience, responsibility, and a commitment to personal development.
If you're ready to make a significant impact within a vibrant team, we encourage you to apply.
Applications to remain current for 12 months.
Job Ad Reference: QLD/589051/24
Further information We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.
Please ensure you download all attachments and follow the instructions on how to apply.
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