My Medical industry client has a fantastic full time opportunity for an experienced Office Manager based in the city fringe.
The client is looking for an Office Manager with excellent organisational skills and a personable disposition to keep them thriving. The ideal candidate will have a natural flexibility in handling day-to-day routines as well as any surprises.
The Office Manager will provide strong, reliable support for operations by creating procedures and communicating them companywide, and by maintaining employee safety. The ideal candidate will also help them achieve organisational efficiency by nurturing a positive, inclusive work environment.
Objectives of this Position
Ensure peak operations for the organisation and implement preventive measures for potential issues
Implement policies and procedures, measure outcomes against standards, and improve operational flow
Coordinate internal and external resources, and cultivate relationships with customers and vendors
Respond to requests and questions about office operations
Oversee visitors to the office and ensure a friendly, personal experience
Your Responsibilities
Oversee day-to-day office activities as the main point of contact, and keep management informed regularly via performance reports
Provide direct administrative support as needed, including scheduling meetings, and events; booking travel; maintaining file systems; mailing and shipping packages; and updating contacts database and employee lists
Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment
Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, and coordinate deliveries when requested
Contributing to the planning and review of office services, and setting priorities and office service standards
Allocating human resources, space and equipment
Assigning work to and monitoring work performance of staff
Managing the records and accounts of the office
Liaising with Professionals to coordinate office business and to facilitate resolution of problems
Managing the facilities of the building and scheduling any maintenance required
Ensuring compliance with occupational health and safety regulations
Coordinating personnel activities such as hiring, promotions, performance management, payroll, training and supervision
Required skills and qualifications
Office Management experience overseeing the daily operations
Strong time-management and people skills
The ability to work well autonomously and within a team environment
Excellent verbal and written communication skills
High degree of flexibility, and excellent multitasking ability
Proficiency with office applications, and aptitude for learning new software and systems
Ability to maintain confidentiality of company information
Preferred skills and qualifications
Sales industry experience will be highly regarded
Experience in developing internal systems
Advanced computer skills and experience with online platforms
If you're interested in this exciting opportunity and meet the requirements, please click 'apply now' to apply online. For further enquiries, please call Kammy Lee on 8468 8035 or email ****** I look forward to your application, please note only the shortlisted candidates will be contacted immediately.
At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
skills
Office Manager
qualifications
This role requires previous experience managing an office and any sales administration experience within a sales environment would be great
education
Secondary School/High School