PA, EA & Secretarial (Administration & Office Support)
Full time
Up to $110k + super + bonus (based on performance)
Are you looking for your next career move?
This is it!
Our client, an established building design group, is searching for a professional, passionate, and most importantly friendly and welcoming Office Manager / Executive Assistant to join their team.
This is a permanent, full-time role based onsite in their head office in Collingwood, with a hybrid working model offered of 1-2 days from home once settled into the role.
Reporting to the Director, in this dual role, you will be responsible for the day-to-day operations of the office, ensuring the team and office is running smoothly and efficiently as well as providing support to the Director.
What makes this role different is they are also looking for someone who shows great initiative in maintaining the incredible culture within the office.
You will have the opportunity to think outside the box for internal events and functions, such as team building exercises.
Responsibilities include:Diary management for DirectorScheduling meetings with staff, suppliers, and other stakeholdersWriting up agendas, taking meeting minutes and actioning follow-up itemsCoordinate and track project milestones for the Director and project leadersPrepare, update, and maintain internal and external documentsMaintain office and kitchen suppliesFacilities managementPlan and facilitate events, team lunches/dinners, and birthday celebrationsProvide HR assistance including on/off boardingTravel coordination for Director and wider teamGeneral ad-hoc tasks and project assistance as required by the teamRequirements:Proven experience in a similar roleMedium to advanced knowledge of Google Workspace (preferred) or Microsoft Office Suite, with the ability to transition to Google toolsPrevious experience with CRM or ERP softwareTech savvyAdaptable and ability to juggle multiple tasksPassionate, dedicated and proactiveTeam player is a must!A current driver's licenseIf the above sounds like you, do not hesitate in sending your cover letter and resume to McKinley Green today!
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