Office Manager / Administration - Ed Support Level 1-Range 3

Office Manager / Administration - Ed Support Level 1-Range 3Job posted: 14/01/2025
Location: Melbourne | Southern Metropolitan
Job type: Full time / From 24/02/2025
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Administration/Secretarial
Reference: 1461728
Selection CriteriaSC1 Demonstrated capacity to lead an office team, including capacity for directing the work of others.
SC2 Demonstrated knowledge and experience in respect to CASE21 Administration and CASES21 Family Finance records systems, including attendances, enrolments and transfers.
SC3 Sound knowledge of a school's office procedures, requirements and practices, including the capacity to produce reports and provide advice in respect to those reports.
SC4 High level organizational skills, including the capacity to prioritise work flows.
SC5 High level written and verbal communication skills.
RoleThe successful applicant will be a positive person with proven leadership skills, community minded and be a willing team player, ready to fill this vacant position.
Cases21 experience is required and Compass knowledge would be highly advantageous.
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services.
The role will usually impact beyond the work area or professional field.
It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved.
This latitude will generally be limited by standard procedures and school policy.
Deviation from standard procedures and school policy will require guidance and direction from senior management.
The provision of business management responsibilities becomes a feature at range 3.
Management of staff to achieve the expected outcomes is a key responsibility.
Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.
Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years.
Professional student support positions become a feature at range 3 (e.g.
therapists, psychologists) where standard professional services are delivered.
Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.
Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
ResponsibilitiesEnsure the provision of a range of administrative support functions for the Principal and teaching staff.Provide administrative support to external service providers as required.Manage the processing of student admissions, registrations, enrolments and transfers.Provide required level of administrative support for school events, functions and projects.Implement induction programs for new staff, volunteers and other workers to the school.Who May ApplyIndividuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction.
Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all.
We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity.
Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.
The Department recognises that the provision of family friendly, supportive, safe and harassment-free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.
Child Safe StandardsVictorian government schools are child safe environments.
Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards.
All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
Location ProfileCranbourne South Primary School's (CSPS) mission is to empower teachers, students and community members to embrace learning, achieve their personal best and strengthen emotional, social and physical wellbeing.
Our vision is to provide all students with an education they can be proud of by exhibiting confidence and creativity in this complex and ever-changing world.
We strive to assist students in taking ownership of their learning; to grow into responsible, happy, resilient and socially fulfilled individuals.
CSPS opened in 1956; located in a semi-rural environment approximately 5 kilometres south of Cranbourne.
CSPS projected enrolment for 2025 is 382.
In 2021, CSPS has undergone a significant Capital Works project ($5.9 million) which will provide a purpose-built, new facility (on Browns Road) including specialist STEM and Arts spaces, kitchen, wellbeing, administration, first aid, new toilet amenities, upgrade of the staff carpark and notable landscaping across the school.
These works were completed July 2022.
The dedicated staff of CSPS comprises of 2 Principal Class, 2 Learning Specialists, 20 teaching staff, 11 Education Support Staff, 1 Business Manager, 2 Office staff, 1 part-time First Aid/OHS/Emergency Management leader and 1 Welfare Officer (0.6).
At CSPS, we pride ourselves on distributive leadership; represented by a strong commitment by the School Improvement Team (SIT).
Teams are based on a Professional Learning model, where data and point of need teaching, learning and wellbeing are the key focus.
Support approaches and programs focus on literacy and numeracy development from the perspectives of early intervention, extension and growth.
CSPS predominately utilises the Google platform for communication and collaboration, with additional Apple technology availability.
The Digi Tech program is overseen by classroom teachers; expanded through the introduction of commercial panels/screens in all learning spaces.
The Student Wellbeing program is extensive in the daily implementation of strategies and programs that support student mental wellness and welfare.
CSPS continues to implement the SWPBS (School Wide Positive Behaviour Support) framework, in aspiration of full accreditation by 2022.
CSPS prides itself on community engagement and connection, highlighted by the Parents and Friends Association who are crucial in fundraising and bonding the community together.

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