Office Leader - 7Am To 3Pm Monday To Friday

Office Leader - 7am to 3pm Monday to Friday!Job posted: 23/10/2024
Location: Melbourne | Southern Metropolitan
Job type: Full time / From 02/12/2024
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Administration/Secretarial
Reference: 1445493
Selection CriteriaSC1: Demonstrated ability to work independently, flexibility and constructively in a team, and within a busy work environment to ensure the continuous and efficient operation of the work environment and to work creatively and proactively to enhance work systems, practices and relationships.SC2: Demonstrated thorough knowledge of office management and financial management practices.SC3: Demonstrated technical knowledge and skills relevant to the role.SC4: Demonstrated capacity to work collaboratively in a team environment including high level oral and written communication skills.SC5: Well-developed organisation skills with a demonstrated ability for effective time management, establishing priorities, procedures and guidelines relating to the work area.RoleThe Office Leader will play a crucial role in supporting our operations and senior management. The ideal candidate will have strong organisational skills and the ability to take the lead and use their initiative. This position demands a person who can exercise complete discretion and maintain confidentiality.
The Office Leader will be required to oversee and manage the day-to-day finance, student attendance and the daily organization functions within the school. The Office Leader will monitor and oversee subprogram budgets, accounts payable and receivable, Compass (students and staff), Cases 21 and manage daily school organization. This role will be responsible to manage the school office and will report to the school Business Manager.
Skills & ExperiencePrevious experience in Office Management (highly desirable)Experience with Bookkeeping (highly desirable)Strong attention to detail, discretion, and the ability to handle sensitive informationStrong interpersonal and communication skillsCommencement of employment is on the 2nd of December 2024; however, this date can be flexible. Please contact the Business Manager or the School Principal if you have any questions at 03 9113 4100.
ResponsibilitiesOffice Management: Greet and assist visitors, parents, students, and staff in a friendly and professional manner.Answer and direct phone calls, take messages, and handle correspondence.Oversee the school's filing system, ensuring documents are organised and accessible.Ensure that all confidential student files are kept in accordance with DET guidelines, the Privacy and Health Records Act.Update and maintain information on our student management systems (Compass/ CASES21) and other related programs for students and employees.Develop and manage the work practices of the Administration Staff to provide the efficient delivery of financial services.Administrative Support: Provide required level of administrative support for school events, functions, and projects.Administer functions as assigned, such as accounts receivable and finance support, camps and excursion support.Manage student attendance and provide reports as required utilising Compass.Schedule and coordinate meetings, appointments, and events.Ensure parent CSEF applications are processed and updated.Prepare reports, letters, presentations, and other documents as requested.Manage student attendance in COMPASS.In consultation with the Business Manager, oversee the development, implementation and monitoring of the school finances and budget.Contribute to the development of Finance policies and processes which lead to outstanding financial practices within the school which will ensure that the college complies with all DET and audit requirements.Knowledge of CASES 21 and COMPASS is desirable.Complete CASES21/ COMPASS administration rollover.Support CASES21 finance rollover.Leave staff applications.Communicate effectively with a range of people and liaise effectively with the school community, the Department and other government agencies and service providers.Compliance and Confidentiality: Ensure compliance with school policies, Department of Education regulations, and state laws.Handle sensitive and confidential information with discretion.Assist in the preparation of compliance reports and documentation.Daily Organisation: Manage and be responsible for the daily organisation of the school.Coordinate as required, Daily Organisation of the school's activities, including replacement or covering of staff.Assist, and coordinate as required, Daily organisation of all school activities including ensuring that all classes and yard duties are covered.Liaising with Event organisers regarding the staffing of excursions, incursions, camps, professional learning seminars and other school activities.Employ Casual Relief Teachers (CRTs) and replacement ES staff when required and liaise with the Business Manager regarding relevant HR requirements.Maintain an accurate record of extras and replacements taken by teachers and generate reports for the Principal Team as requested.Liaise with Principal Team when Daily Organisation/staffing issues arise.Daily Organisation - Post/notify relevant areas of absent staff, replacement classes, room changes and cancelled classes.Liaise with the Assistant Principal HR regarding timetable complexities, ensuring compliance with the VGSA and local agreements.Maintenance of Daily Organisation files and other Google Documents and Forms such as excel document.Working closely with the leadership team to ensure staffing arrangements align with budget allocations.Any other duties as required by the Principal team and Business Manager.
Who May ApplyIndividuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.
Child Safe StandardsVictorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards.
All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools.
Please ensure your application includes:
a resume including relevant experience as well as personal details (name, address, and contact numbers, business and home).A section addressing the selection criteria and the requirements for application under Who May Apply section.Names and contact numbers (telephone and email) of two referees.Please note that the selection panel may seek additional referees beyond those you name. Consistent with policy, we shall advise you if we will take this action.
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