Office Management (Administration & Office Support) Full time As part of our Finance & Admin group, the Department Coordinator will provide effective administrative support to Saab's business units with a focus on Naval Combat Systems (NCS).
As a member of the Business Support team, the Department Coordinator will also be required to work collaboratively with other Department Coordinators and Business Support Officers to ensure the provision of effective administrative support across all business units.
Further, the successful candidate will: Provide high-level confidential administrative support to the Deputy General Manager and NCS Senior Leadership Team.Inbox and diary management for the Deputy General Manager to enable efficient organisation and execution of daily activities.Submission of travel requests and expense claims as requested.Attend daily stand-up meetings with NCS Operations staff, and complete delegated tasks.Schedule department events and activities.Support meetings, group information sessions and business planning reviews which may include catering, room bookings, preparation of report packs, agendas, presenting, recording, minute taking and/or recording actions.Flexible work arrangements such as 9-day fortnight will be considered for this role. About youYour skills and experience will include: Ability to adapt to changing priorities, tasks and requirements (essential).Knowledge of administrative practices and procedures for maintaining quality and efficient administrative support (essential).Strong internal and external customer focus (i.e. both staff and visitors) ensuring high levels of customer satisfaction (essential).Highly developed organisational and time management skills including the ability to develop and maintain comprehensive administrative systems of work (essential).The ability to work under pressure, including the ability to make judgements about competing priorities to meet deadlines while maintaining attention to detail (essential).Demonstrated high-level proficiency in using the Microsoft Office suite of products including Outlook, Excel, Word, and PowerPoint (essential).As Defence security clearance is required for this role, applicants will be required to hold an Australian Defence Security Clearance to NV1 level or have the ability to gain one.
About usSaab Australia is a defence, security and cyber solutions provider, specialising in the development and integration of major defence and security systems. For over 30 years in Australia, we have built a reputation for delivering complex systems integration projects that provide proven and advanced capabilities to keep us ahead of today's challenges.
Culture and benefitsWe employ over 1000 Australians and are committed to fostering a culture of excellence and enriching the employee experience.
By joining Saab, you'll be a part of a collaborative and supportive organisation, where your professional growth and work-life balance are emphasised. You'll work within an innovative and vibrant workplace, while having the opportunity to develop a long-term, fulfilling career.
As a valued team member of Saab Australia, you'll access a variety of perks and benefits to support you and your family including:
6 weeks paid leave each year13.5% SuperannuationFree Income Protection InsuranceFlexible working optionsAccess to the Saab shares matching schemeAccess to MySaab; our online store offering everything from cash back at hundreds of stores to discounts from exclusive partnersApplicationsClick 'Apply' to submit your CV and cover letter in support of your application. Kindly observe that this is an ongoing recruitment process and in exceptional circumstances, the position might be filled before the closing date of the advertisement. We encourage applications as early as possible to avoid disappointment.
By submitting an application to Saab, you consent to undertaking workforce screening activities including, but not limited to: reference checks, Australian Federal Police check, verification of working rights and qualifications, sanctions screening and a pre-employment medical declaration. Saab Australia is an Equal Opportunity Employer and encourages Aboriginal and Torres Strait Islanders to apply. We also welcome applications from individuals with culturally diverse backgrounds.
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