Are you an experienced and reliable professional looking for an opportunity to take ownership and make a meaningful contribution?
The Opportunity
We are seeking an Office Coordinator/Executive Assistant (EA) who values reliability, consistency and the opportunity to truly own their role. This position is perfect for someone who enjoys keeping others organised and takes pride in ensuring that the office runs smoothly. You'll be the go-to person for office coordination and executive support, working autonomously while playing an integral part in the team.
What You'll Do Be the go-to person for team support, proactively solving problems and managing office needs autonomously. Manage office supplies, meeting room setup and ensure the general upkeep of the office space. Provide executive assistance, including diary management, meeting coordination and preparing board packs. Handle invoicing, credit card reconciliations and general administration. Liaise with external vendors, IT support and building management to address office maintenance and repairs. Organise and support events in collaboration with the marketing team, including ensuring everything is set up before events. Assist with onboarding new team members and maintaining a smooth office workflow. About You You are a dependable, self-motivated professional with extensive experience in office coordination or executive assistance. You must be highly organised, flexible and be able to balance competing priorities. You take pride in your work and enjoy taking ownership of tasks, ensuring nothing is overlooked. You have the ability to anticipate needs and solve problems proactively. You are comfortable with a role that requires initiative and decision-making, ensuring the office runs smoothly with minimal direction. You have excellent communication skills and a calm, personable demeanour, making you approachable to colleagues and clients alike. You have advanced MS Office Suite application use - Word, Excel, PowerPoint. Culture & Benefits
Joining Mutual Trust offers you the opportunity to enjoy:
Supportive flexible work arrangements. Opportunity to purchase up to four weeks additional leave each year. Recognised as an Employer of Choice for Gender Equality (Workplace Gender Equality Agency). Professional training and development for staff of all levels. Yearly health and well-being allowance and ongoing activities. Work with industry experts in highly specialised roles. Employee assistance program that offers free counselling and support for you and your family. Annual performance payment (based on your performance and Firm-wide results). Paid community / volunteer days and an award-winning staff giving program. Reward and Recognition program. Ongoing staff entertainment. About Us
Mutual Trust is a Multi-Family Office which provides integrated wealth services to some of Australia's most successful families, family businesses, trustees, not-for-profits and individuals. Our purpose is to help families achieve what matters most.
About Our Team
Mutual Trust has over 210 staff, located across our offices in Melbourne, Sydney, Perth and Adelaide. Our team enjoys a fun and engaging culture. We have diverse roles and opportunities across wealth management, accounting, tax, family office, agri-business, trustee and philanthropy competencies, supported by a broad corporate team of legal, financial, marketing and P&C professionals.
How to Apply
Mutual Trust is a purpose-led organisation. We achieve this with people who are Excellent, Heartfelt, Inspiring and Principled. If these values resonate with you, please submit your application online with the following:
A cover letter, and A detailed resume in Word format. If you would like more information on this role, please call Kate Farmer on 03 9605 9645.
Only applicants with permanent residency or without visa restrictions will be considered. #J-18808-Ljbffr
