Office Assistant - ( 240002D8 )
Description Communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. That's why at Stantec, we always design with community in mind.
We care about the communities we serve—because they're our communities too. We're designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships. Balancing these priorities results in projects that advance the quality of life in communities across the globe.
About the Role This is a full-time Monday to Friday, office-based position in our Perth based office. The Office Assistant is instrumental in ensuring an efficient, safe and welcoming workplace for staff, clients and visitors. You will be the 'go-to' person located at the 'hub' of the office.
Reporting to the Buildings Services Administration Manager you will carry out duties and tasks related to office administration functionalities including arranging meetings and events within our buildings group, coordinating training sessions, expense claims, scanning, simple formatting and general office admin.
Key Accountabilities Assist with the coordination of events and functions
Co-ordinate meeting room reservations, resource bookings such as Teams conferences and arrange for catering for meetings, as appropriate
Arrange marketing events and catering for meetings
Arrange training sessions for buildings disciplines
Keep track of insurance certificate updates
Provide administrative support to the business, including printing, formatting, binding documents, as required
Assist with expense management, reconciliation and travel arrangements when required
Organise client party lists
Understand the importance of confidentiality and discretion
Oversee induction portals
Contribute to proposal and bid development to support business development activities, including preparing proposal material as required
Contribute to/assist with project administration
Complete all work in line with Stantec Core Values and in accordance with the Stantec Quality, Safety & Environment Systems and Project Quality Procedures
Other Administrative duties as reasonably required
Qualifications & Experience Qualification in relevant discipline such as Business Administration or equivalent relevant experience
Some demonstrated experience delivering excellent administration and office management services is preferred but not a pre-requisite
Skills Excellent organisation and time management skills, including the ability to multi-task and prioritise work
Intermediate knowledge of Microsoft Office, with the ability to learn new systems easily
Excellent communication skills
Initiative and self-starting to identify opportunities to provide support pro-actively to the business
Strong attention to detail
Self-motivated and able to use initiative
People Support team and company Initiatives.
Promote and contribute to a sense of community, fun and team spirit.
Regularly interact and engage with other members of the Sector and office.
Stantec offerings: Along with a competitive salary and vibrant culture, we offer many other benefits to ensure your professional development & wellbeing is ongoing.
Learning and Talent Development Programs - Including Global programmes, online learning and on-the-job learning
Option to purchase up to 4 weeks additional leave
Mentoring for your own development and the opportunity to mentor others
Salary Continuance Insurance (SCI)
Mental Health and Wellbeing Programs
Employee Assistance Program
About us: The Stantec community unites approximately 31,000 employees working in over 450 locations across six continents. We collaborate across disciplines and industries to bring buildings, energy, resources, water, environmental, transport and infrastructure projects to life.
Our work from initial project concept and planning through design, construction, and commissioning begins at the intersection of community, creativity, and client relationships.
Culture Stantec is serious about healthy work-life balance, diversity, inclusion & equity, indigenous relations, innovation, community engagement, corporate sustainability, and social wellbeing. We have employee groups for women, LGBTQI , neurodiversity, and more! Our employees play sport, fundraise, volunteer, learn, and have fun together.
How to apply: Please submit your most recent CV, outlining your relevant experience by following the apply button.
No Agency CV's will be accepted.
Qualifications Qualification in relevant discipline such as Business Administration or equivalent relevant experience Primary Location : Australia-Western Australia-Perth
Organization : BC-3012 Buildings-AU Western Australia
Employee Status : Regular
Job Level : Individual Contributor
Travel : No
Schedule : Full-time
Job Posting : Jun 19, 2024, 6:26:16 PM
Req ID: 240002D8
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans
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