The Office and Projects Administrator is responsible for overseeing the day-to-day operations of the Ramboll Perth Office and ensuring successful completion of various projects assigned. This role requires excellent organisational, communication and leadership skills.Responsibilities:Oversee the general operations of the office, including scheduling appointments, managing correspondence and organising meetings;Manage office operations including maintaining office supplies, managing office equipment, coordinating maintenance and repairs and ensuring a clean and organised office space;Local CRM administration including quality assurance of the stored data;Project administration including preparation of proposals, contracts and sub-consultant agreements;Process invoices, manage budgets for projects and manage external client portal accounts;Liaise with internal stakeholders and external partners to ensure effective communication between all parties involved in the project;Track project progress and report on project status to management;Identify and resolve any issues that arise during project execution;Prepare and submit internal compliance documents;Prepare recruitment ads, manage recruitment portals, filter applications, prepare work contracts and onboard new employees;Manage communication and correspondence including email correspondence, answering phone calls and routing inquiries to the appropriate personnel, drafting and distributing memos, letters and other official documents;Manage records including maintaining and updating project databases, files and records, ensuring proper documentation and archiving for easy retrieval and reference;Coordinate meetings including scheduling and organising meetings, preparing agendas, taking meeting minutes, distributing meeting materials and coordinating travel arrangements for project team members;Provide support to other team members in administrative tasks such as calendar management, expense reporting, filing, data entry and other administrative tasks as required;Ensure that all administrative processes and procedures are efficient and effective.Requirements:A bachelor's degree in administration, business or a related field;2-5 years of relevant experience in an office or project-based environment;Strong communication skills, both verbal and written;Ability to prioritise tasks and manage time effectively;Attention to detail, with a high level of accuracy in record keeping and data management;Strong organisational and problem-solving skills;Proficiency in Microsoft Office applications;Experience with project management software is a plus.How to apply:Apply online. Attach your CV, cover letter and relevant documents showcasing why you are the right fit for the role, and when you are available to start. We look forward to receiving your application.
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