To help us achieve our vision of improved health outcomes and experiences for everyone, driven by strong health consumer voices at every level of decision making in health, we are growing our small but mighty team.
Office and Executive Support Manager, part-time (4 days), permanentWe are seeking a highly organised and experienced manager who loves "sorting things out" and thrives on the variety of working across a range of responsibilities and projects.
This role is critical to the smooth functioning of the whole organisation. The Office and Executive Support Manager provides expert level administrative and governance support to the Executive Director, Leadership Team and the Management Committee (Board) and helps us to ensure the best use of the resources entrusted to HCC to deliver the best possible outcomes for the WA community.
The role offers:A high degree of variety – working across all areas of HCC's work and playing a key role in building our internal capability enabling us to extend our impactThe opportunity to be part of a consumer-first organisation with a focus on improving health equity and championing health rightsA welcoming and inclusive workplace where everyone is encouraged to bring all of themselves to workA competitive not-for-profit annual base salary with salary packagingFlexible working with the opportunity to work from home one day a week when settled in to the roleAdditional leave entitlementsAbout you:You're looking for a role where you can apply your business, finance and administration management skills to do work that you care aboutYou're interested in the health system and care about people's experiences of itYou're comfortable thinking about strategic and operational plans – and just as happy to roll your sleeves up and tidy up after an event along with your colleaguesPosition overviewThis role manages the business, executive and administration needs to ensure the effective and smooth running of our small hybrid workplace. A proactive, collaborative and hands-on approach is needed for our agile and adaptable organisation, which has the consumer experience and voice at its heart.
A typical week might see you doing a range of activities:
Identifying opportunities to improve how we work, scoping projects, and working with colleagues to support the smooth roll out of any changesLiaising with external suppliers to ensure best value for money for HCC contractsWorking with other HCC managers to understand the needs of their teams to be able to deliver their work to a high standardIdentifying opportunities to generate revenue to enable us to extend our impactLiaising with our external bookkeeper to ensure that payroll information is captured in a timely and accurate wayGoing through project, budget and financial reports with managers to ensure we're delivering our activities within agreed parametersProviding line management support to the Project and Program Support OfficerAttending meetings and writing minutes for the HCC Management Committee (Board)See the job description for a full outline of responsibilities for the role.
Selection criteriaExtensive experience of business, administration, governance and financial management and a demonstrated understanding of the realities of these for an advocacy organisation like HCC within the not-for-profit sectorStrong analytical skills with a keen ability to problem solve and identify opportunities for system and process improvementsDemonstrated experience of managing a workload across a range of projects and work areasA can-do attitude and flexible approach to work with demonstrated ability to contribute actively to team activities as well as being able to work autonomouslyAdept, or able to quickly become adept, at using the Microsoft 365 Suite and Microsoft TeamsDemonstrated experience in working with CRM systems, including the ability to quickly develop a comprehensive knowledge of Microsoft Dynamics CRMExperience in developing, implementing, and reviewing internal policies, process documents and user guides with a focus on continual quality improvementAn understanding of change management approaches fit for a small – medium organisation with constrained budgetsExperience in growing revenue across a range of sources including fee for service, government and philanthropic grantsRelevant qualification in business management or administrationTo apply for the positionSend a cover letter of no more than two pages addressing the selection criteria, along with a current resume outlining your work experience, skills and any relevant education or training to Tara Roopra our recruitment partner at clearly stating which role you're applying for. Applications that do not address the criteria may not be considered.
The closing date for applications is 8am on Monday 1 July 2024.If you require any adjustments to submit your application or wish to have a confidential discussion about the role, please contact Clare Mullen, Executive Director on (Ext 2) or email Tara Roopra our recruitment partner at
Click here to download the information on this page as a document.
#J-18808-Ljbffr
