About Us C4i Pty Ltd (C4i), an entity of Frequentis, designs, manufactures and integrates mission-critical Voice Communication Systems?and solutions for clients all over the world. For over?30 years C4i has created customised communications?solutions for in the high-end Defence trusted supplier market with specific focus on the US, Australia, UK, and allied markets.
C4i is a global leader in Voice Communications in the defence industry. As a small to medium sized technology company based in Melbourne Australia, we develop leading technology for mission-critical customers worldwide. Our systems are used in control centres and command posts in more than 39 countries, making an important contribution to international safety.
At C4i, our focus is on our people. We strive to ensure that our employees are supported, challenged and respected. To create a cohesive team and productive shared working environment, we value honesty, transparency and mutual respect above all. In this environment, our employees can take on and master new challenges, accelerating their personal development and helping the company to constantly evolve.
https://www.c4i.com/
About the role Reporting to the General Manager - Operations, the Office and Data Administration Manager is responsible for the efficient management of overall office operations, including quality administration, document control, and data management. This role involves organizing and coordinating office procedures and Quality Assurance activities to enhance C4i's organizational effectiveness and efficiency.
The position requires the ability to multi-task and interact across all areas of the organisation's day-to-day activities; a flexible approach to work is required to enable organisational commitments to be met.
The Administrative Assistant / Receptionist reports directly to the Office and Data Administration Manager, who is responsible for overseeing the completion of all duties associated with this role.
About you To be the successful applicant, you will have the following skills and experience:
Essential: Strong skills in the use of SharePoint and Microsoft Office, including Word, PowerPoint, and Excel Strong ability in managing a wide range of administrative support related tasks Proven skills in data management, configuration management and document control Experience in quality system administration, with a clear understanding of ISO-9001, quality system principles, internal procedures, and standards Highly organised and systems-orientated with high attention to detail Strong written and verbal communication skills Ability to work autonomously and in a team Desirable: Confidence in IT practices and procedures Proactive mindset with a problem-solving orientation Known for taking initiative Strong business acumen with substantial experience in similar roles What we offer: We offer opportunities for growth and career progression across the company. Fantastic office facilities at an ideal location near the Domain Interchange, only a short stroll from the centre of Melbourne and across the road from beautiful parklands. Opportunity to travel to far flung reaches of Australia, with attractive employee packages. Please be aware that this role will require you to hold or be eligible to attain the appropriate Australian Security Clearances and, in some instances, comply with the US International Traffic in Arms Regulations clearance procedures. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information. Furthermore, as a condition of employment with C4i, you will be subject to pre-employment background checks, including a police check. Application must include a current CV and a detailed cover letter outlining your relevant skills and suitability for this role.
To attain a copy of the position description please contact [email protected]