About Our Client A leading facilities management firm, specialising in cleaning, maintenance, hygiene, and event services, the company delivers high-quality, competitive solutions nationwide.
Known for its emphasis on sustainability and innovation, its success is rooted in a commitment to ethics, service excellence, and exceeding client expectations.
From its origins in Melbourne, the company has expanded by building strong relationships and partnerships, offering a wide range of qualified resources to ensure efficient responses to emergency demands.
Job Description Manage shared mailboxes for the team and serve as the first point of contact for clients.
Manage processes for the Operations Manager and National Operations Director.
Organising travel arrangements including flights and accommodation.
Data entry and document updates using Monday.com, OLC, MYOB, and other systems.
Assist with month-end processes and internal reporting.
Prepare accurate and timely quotes.
Update and amend quotes as necessary.
Review and evaluate job costs to ensure profitability.
Use Canva to prepare company proposals.
Maintain high accuracy and attention to detail in all tasks.
Support the client onboarding process and handle admin tasks within the client life cycle.
Skills & Experience Required Estimator Mindset: Comfort with numbers and a natural ability to evaluate and estimate project costs.
Computer Savvy: Proficiency with software tools is essential.
Experience with Monday.com, Canva, Microsoft Word, and MYOB is a plus, though training will be provided.
Leadership Skills: Ability to lead projects proactively, address customer needs, and make informed decisions to drive success.
Team Player: The team is supportive and values contributions to collective success.
Self-Motivated: Excellent initiative, proactive approach, and enthusiastic attitude.
Communication Skills: Strong written and verbal communication abilities.
Adaptability: Ability to thrive in a fast-paced, diverse role.
Organisational Skills: Effective at managing multiple tasks, working calmly under pressure, and maintaining strong prioritisation abilities.
The Successful Applicant Are you a dynamic and motivated individual with a passion for providing top-notch administrative support? We are looking for someone who thrives in a fast-paced environment and is eager to contribute to a high-performing team.
The ideal candidate will possess exceptional interpersonal skills, a proactive attitude, and a strong desire to learn and grow professionally.
If you're ready to take on new challenges and be a key player in a collaborative and supportive team, this opportunity is for you! What's on Offer The passionate and down-to-earth team collaborates strongly with colleagues who are committed to delivering exceptional experiences.
As well as a competitive salary, you'll be encouraged to innovate; you'll work in a collaborative environment knowing your difference will make the difference.
Permanent opportunity Meaningful, challenging work Outstanding benefits including free barista-made coffee, yoga classes and more! #J-18808-Ljbffr
