Office Administration/Reception

3 days ago, from Department of Education & Training Victoria
Monday to Thursday: 8:15am to 4:30pm and Friday: 8:15am to 3:45pm (these can be negotiated) Chaffey Secondary College is a Year 7 to 10 co-educational College with a 2024 enrolment of 700 students, located in the centre of the city of Mildura. The majority of students transition to Mildura Senior College for Years 11 & 12. Students are drawn mainly from four local government primary schools in Mildura with other enrolments coming from other government and non-government schools in Victoria and southern NSW.
The college's SFO of 0.635 is indicative of the student cultural diversity which includes Indigenous and students from Tonga, Samoa and Turkey, along with an increasing population of new arrivals from Afghanistan, Iran and other Middle Eastern states.
Our college has redefined itself around our vision of High Expectations for all with a focus on:
Excellence in Teaching and Learning Building Authentic and Respectful Relationships Creating Effective Community Partnerships This is driven by our purpose statement which is: To grow all of our young people academically, socially and emotionally, to be proud of themselves, the school, and the community in a safe and inclusive environment. We will achieve this through our values of Respect, Inclusion, Pride and Responsibility (RIPR). These are the values that we live by and will operate on each day. They will be the focus of how we run our school, classrooms, outdoor areas and community interactions. They underpin our rewards systems and our behaviour modification systems.
Chaffey Secondary College is on a continuous improvement journey with a key focus on student growth in learning and establishing school wide positive behaviour systems. We are a visible learning school embracing the work of John Hattie which is informed by data to construct our instructional model. We are a visible wellbeing school embedding the SEARCH framework by Professor Lea Waters as our language of wellbeing.
The College's curriculum and its supports are designed to meet the specific developmental needs of students as they progress from a core Middle Years program to the Later Years program where there is an increasing capacity to select electives and pathway programs, including VET, VCAL and VCE Unit 1 & 2 for some subjects. Students are encouraged to achieve their personal best in their studies and are assessed against the Victorian Curriculum. In addition, the College provides a range of extra-curricular and after school programs to support, challenge and enrich students.
Chaffey Secondary College has a SEAL (Select Entry Accelerated Learning) program and is a member of the SEAL Academy as one of only 40 accredited schools in Victoria and is the exclusive provider of the program in Sunraysia. The college provides a Flexible Learning Options (FLO) program to support students at risk. This program enables students to undertake an individualised program tailored to their educational, wellbeing and mental-health needs. The Clontarf Football Academy was introduced in 2010 with mentoring and an engagement activity that supports Koorie boys and has been highly successful. A similar program has been established for Koorie girls, Stars Academy. Both programs aim to develop aspirations for opportunities beyond school.
Selection Criteria SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to work and collaborate with others in a team environment.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6 A commitment to professional learning and growth for both self and others.
Role An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program. An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the coordination of a work area under the direction of the principal or a manager. Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function. Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction. Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples. An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.
Responsibilities Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork. Maintain, enter and retrieve data from the school's IT systems, such as the school's records system, including computerised student, staff and school records. Maintain and update office records, enrolment data, diary records, and basic written records. Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters). Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc. Coordinate the delivery of administrative services within the school. In consultation with the principal, determine and manage work priorities within the school office. Develop and implement strategies to ensure effective administration procedures. Coordinate the implementation of requisitioning, purchasing and issuing procedures. Manage client reception and office operations. Liaise with school staff in regard to support requirements. Coordinate staff timetabling. Undertakes VASS and/or VET administration support. Supports the first aid facilities and assists in delivering first aid to students. Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability.
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via ******.
Child Safe Standards Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
DE Values The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
Other Information Thank you for your interest in this vacancy at Chaffey Secondary College. Applicants are asked to ensure their application:
Contains Letter of introduction, resume and key selection criteria in one document. The key selection criteria should be no longer than 1.5 pages in length. Three (3) Current Referees are required. Please provide names, contact phone numbers and e-mail addresses (Most recent employer is preferred). Day time phone numbers are vital to make appointments for an interview in the event that you are shortlisted.
Working with Children card - successful applicant will need to either have one or obtain one. First Aid is a requirement of this position, but training can be provided.
Conditions of Employment All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at #J-18808-Ljbffr