Job description
Agency: Northern Territory Electoral Commission
Work unit: Corporate
Job title: Office Administration Manager
Designation: Administrative Officer 5
Job type: Full time
Duration: Fixed from 09/12/2024 for 2 years
Salary: $88,297 - $92,687
Location: Darwin
Position number: 12240009
RTF: 308508
Closing: 11/11/2024
Contact officer: Karen Parker, Manager Corporate Information and Training on 08 8999 7634 or ******
About the agency: www.ntec.nt.gov.au Apply online: Apply Here APPLICATIONS MUST INCLUDE: A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY QUALIFICATIONS.
Information for applicants: The NTPS values diversity.
The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with disability by making reasonable workplace adjustments.
If you require an adjustment for the recruitment process or job, please discuss this with the contact officer.
Aboriginal applicants will be granted priority consideration for this vacancy.
Primary objective: Coordinate office management for the NT Electoral Commission by providing effective delivery of finance management, procurement, corporate reporting, travel management, records management, asset control and executive administrative support.
The position also provides support across the agency during election events.
Key duties and responsibilities: Provide comprehensive corporate support services including finance management, procurement, corporate reporting, travel management, records management, asset control and executive administrative support.Oversee accounts payable, receivables, banking services and ledgers ensuring compliance with financial governance and reporting requirements.Monitor and manage the agency's ICT and business assets including maintenance and inventory management.Maintain governance registers ensuring compliance with government accounting and financial management requirements.Coordinate and manage agency travel as the travel systems administrator and booking officer and provide support to staff.Assist in the development and implementation of continuous improvement of the agency's corporate practices, systems and procedures.Selection criteria: Essential: Demonstrated financial, travel, procurement and asset management experience including providing high level advice to the executive and staff.Highly developed communication and interpersonal skills including the ability to interact with a wide range of people and maintain productive relationships, and demonstrated experience in the preparation of reports.Sound knowledge, experience and demonstrated ability in the application of financial accounting principles and practices in budget management, governance, procurement and internal control frameworks, including the Financial Management Act 1995, the Procurement Act 1995, and other relevant policies and legislation.Ability to work with minimal supervision, both independently and interdependently, and under pressure, as a member of a high performing team.Proven capacity to successfully deliver office management services reinforced by the demonstrated ability to interpret and apply relevant legislation, guidelines, policies and procedures to ensure compliance.Effective computer literacy skills and experience in using (or the ability to attain) various office applications used for financial and corporate management systems such as GAS, Boxi, NTG Pay, Expense8, TRIPS and TRM.Desirable: Tertiary qualifications in Accounting, Business Management or other relevant discipline.Further information: The NTEC carries out its statutory functions with strict political neutrality.
Any person who is, and is seen to be, active in political affairs, and intends to carry on this activity, cannot be considered for this position or employment with the NTEC.
The preferred applicant will be required to complete a pre-employment conflict of interest/political neutrality declaration and undergo a criminal history check prior to the commencement of employment.
Any adverse criminal history will not necessarily exclude an application from this position.
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