Office & Administration Assistant

Hours:                  20 hours per week. 
Additional hours, paid at hourly rate, under specific conditions up to 38 hours per week (FT hours).
10.00am to 2:30pm, inclusive of 30-minute break (unpaid).
The Role:The role will report to the Principal Engineer; primary functions of this role include:
Assisting senior staff with day-to-day administration needs; inbox & diary management, travel arrangements, and similar.Assisting senior administration staff with tasks, as and when delegated.Management and upkeep of office facilities, supplies, and equipment. Responsibilities & Duties:Assist senior staff email inboxes.Assist senior staff calendars and timesheets.Assist senior staff expenses.Take minutes during meetings.Upkeep of office facilities, and equipment.Ordering office supplies.Act as the point of contact among employees, clients, and other external partners.Manage information flow in a timely and accurate manner.Format information for internal and external communication – memos, emails, presentations, reports.Screen and direct phone calls and distribute correspondence.Greeting company visitors.Assist with social media channels of the company.Assist senior administration staff with project set-up tasks. Requirements & Skills:Excellent organisational skills.Time management skills, with capacity to prioritise tasks.Charismatic and well-presented at all times.Excellent MS Office knowledge.Excellent verbal and written communications skills.Discretion and confidentiality.Attention to detail.