Reports to:
Co-CEOLocation:
SydneyRole Type:
Permanent, Part Time (2.5 days per week)Level:
Independent ContributorIntroductionKablamo is a fast-growing cloud digital product development company. Founded in 2017 in Australia, the business has grown quickly over the last several years, including the expansion of the team to Canada in 2021. We are proud to have assembled an amazing list of customers, including some of the best known enterprise and government organisations, in Australia and Canada.Kablamo is an Advanced AWS Consulting partner, and we've been recognised as a global leader in designing and building cloud-based data and AI/ML solutions. At a recent AWS Global Public Sector conference, Kablamo won the award for "Most Innovative AI/ML Solution" for our work building bushfire prediction data platforms in Australia - we were selected from more than 1,800 AWS global partners. In the time since, Kablamo has extended our experience and reputation in designing and building bushfire intelligence platforms, including our own in-house software platform, Firestory.The RoleAt Kablamo, our Admin Manager role is central to our culture, and it is an essential component in building an engaging and productive team environment. From ensuring that our offices in Sydney and Melbourne are running well, to organising events, sourcing swag, managing IT and AV needs, WH&S, travel approvals and onboarding of new starters, there is never a dull day in this role. Kablamo is a dynamic and fast-paced environment, and our Admin Manager enables our teams (including the Co-CEOs) to be organised, well equipped and well supported by the company. This role suits someone who loves to be well organised themselves, is passionate about building a great place to work, and who is a great team player.Desirable skills and experience:
To be successful in this role, you will have a minimum of 5 years of experience in office and company administration, across a broad depth of responsibilities. This may include areas like office and lease management, IT provisioning, executive assistant work, accounts management, travel, OH&S and employee onboarding.
Very strong organisational skills, for yourself personally, and also to help those around you. These skills are also transferable to areas like organising company events (e.g. town halls), IT asset registers and managing travel.
Excellent written and verbal communication.
Experience with standard office software, including Google docs and/or MS office, video conferencing and chat applications (e.g. Teams, Slack).
Responsible and competent expense and partner management, in areas like travel and office rentals (e.g. office landlord, travel partners).
Creative thinking in areas like making cool new swag, organising events that the team will love and bringing new ideas to our office spaces.
Humble team player, who enjoys helping other people and having some fun at work along the way.
Capable of providing excellent administrative support with limited guidance. Reliable and can produce a high-quality of work.
Calendar management experience for leaders/executives is an added bonus.
Key responsibilities:
Office and lease management - Management and upkeep of Kablamo's offices in Sydney and Melbourne, including ordering supplies, property and lease management, WH&S and managing office key passes. (Overall, we think nice physical spaces to work are really important for building a great culture!).
Events and workshops – Coordinate and organise internal events and workshops, including meetings, attendance confirmation, ordering supplies, catering and general administration. This includes organisation and attendance at Kablamo's bi-weekly Back2Base meetings (normally on a Friday afternoon) and our quarterly Kablamo Summit events.
System admin - onboard new starters and the existing team where needed onto applications such as Slack, Google Suite, Office 365, Atlassian, etc.
New starter logistics - Facilitate all new starter logistics such as ordering laptops, sending swag and working with Kablamo's team to set up login to relevant accounts.
System support - Updates and maintains the related office database and systems, ensuring complete data accuracy. They assist in keeping information on all relevant people systems up to date. They provide administrative support for finance, such as invoicing and expenses.
Vendor management - Management of software subscriptions and contracts, such as Google, Microsoft, Figma, Miro, Atlassian, etc.
General administration - Assists with day-to-day administrative tasks, including providing some assistance to Co-CEOs with organising meetings, interviews and travel.
Remote vs In Office working - This is a hybrid role, which can be done partly remotely. It is required that the person is present in the Sydney office at least one half day per week, and that the person is present for Back2Base events every second Thursday or Friday for a few hours, and also Kablamo's quarterly Summit events.
Career Progression:
People & Culture Coordinator/Consultant
Event Management/Marketing Roles
Project or Business Analyst
Hiring Process:
15-min intro chat with our TA team
1-hr Competency and experience interview
1-hr Cultural/Final Interview
References
Offer!
Why work at Kablamo?Our CultureAt Kablamo, we strive to "Make with Heart and Mind". We're passionate and brave craftspeople, we love to redefine what's possible, and we seek growth and discovery together. We acknowledge a workplace that is diverse and inclusive, enables for greater innovation and produces benefits including improved performance, improved employee happiness and wellbeing, and superior outcomes for our customers.The PERKS!!!
Kablamo bonus scheme
Flexible work environment with offices located in Sydney and Melbourne
Career growth (we really do promote from within!)
Individual training budget
Online rewards platform
Regular social events
Blogging rewards
Paid birthday leave
Anniversary bonus
Referral bonus
Parental Leave top up
Employee Assistance Program
Swag
Kablamo is a proud equal opportunity employer. We make our hiring decisions solely based on your skills and experience, as well as the perspectives and value you can bring to our team. Kablamo believes that diversity is vital to provide the best service to our clients and we are committed to fostering a varied and inclusive work environment. Every effort to accommodate candidates for accessibility will be made upon request. Information received related to accommodations will be addressed confidentially.Kablamo would like to thank all candidates for their interest however only qualified applicants will be shortlisted.
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