Background:Under the Direction of the Team Lead, the Executive Assistant will provide support to several activities including travel and movements of staff to the exercise planning and execution sites.Overview:The Executive Assistant will provide support to activities including travel and movements of staff to the exercise planning and execution sites.The Executive Assistant is accountable under limited direction to perform and achieve complex procedural, operational, administrative and business support work within an integrated workforce. They are accountable to have and maintain a well-developed understanding of and compliance to relevant legislative frameworks, government decision-making and policy requirements.Scope of Work:The Executive Assistant must undertake the following activities: Support the coordination of accommodation, airfares, catering, bus and hire cars for large groups of people in national and international locations.Assess and adjust planning and process methodologies to comply with legislation, policy and regulatory frameworks.Progress work to meet business objectives and recommend solutions for issues impacting on the achievements of desired outcomes.Support the coordination of submissions of Overseas Visit Authorities (OVAs), Foreign Visit Requests (FVRs) and security requirements for access to foreign military sites (RVAs).Support drafting formal correspondence for higher level review, approval and presentation using appropriate styles and formats, IAW task specified timelines.Work collaboratively and operate as an effective team member and provide constructive feedback.Ability to build and sustain relationships with team members and a range of stakeholders.Resource may be required to undertake travel. The Executive Assistant will be required to have the following skills and qualifications:A current NV1 security clearance (Mandatory).A current driver's licence (C Class Mandatory). Be careful - Don't provide your bank or credit card details when applying for jobs. Don't transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad .
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