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Reports to: Executive Director
Status: Full-time Permanent
Supervision Given: Part-time Finance Clerk
Compensation: $54,000.00 – $86,000.00
Non-salary benefits: 5% employer RRSP contribution, group benefits/extended health plan, and paid vacation
Job Summary:
Ensures the financial health of the Society by developing and maintaining accurate financial policies, procedures and transaction records. Hybrid work model with flex time. Standard office hours are 8 am to 4:30 pm, Monday to Friday at 451 Herald Street, Victoria BC. Must be legally entitled to work in Canada.
About SALTS and Our Mission:
SALTS is a non-denominational Christian organization that provides youth mentorship on tall ships. Each year, 1700 young people (ages 13-24) receive "sail and life training" aboard one of our two schooners. SALTS Board, staff and crew members must be deeply committed to our mission: "to develop the spiritual, relational, and physical potential of young people through sail training, shipboard life and associated activities in a Christian environment." To learn more about what this looks like in our programs, visit salts.ca/about-us/our-mission . SALTS currently has 25 full-time, year-round employees and an annual operating budget of ~$3.3 million. To learn more about SALTS, please visit .
Essential Functions and Accountabilities:
Ensure accuracy of core financial data in QuickBooks Online
Implement month end procedures including bank and investment reconciliations
Account for, reconcile, and monitor endowments and bursaries on a monthly basis
Reconcile interfund balances monthly
Prepare monthly journal entries including recurring prepaids, amortization, accruals, and correcting entries
Maintain inventory and sales records of donated boats
Cashflow management
Prepare and file monthly PST returns, quarterly GST returns, quarterly and annual WorkSafe returns, annual Canadian and USA tax returns, annual report to the BC Registrar
Revenue reconciliation reporting – database to QuickBooks Online
Prepare monthly budget versus expenditure reports and internal financial statements on a timely basis
Create and monitor annual budget
Advise the Executive Director on matters related to financial health and budget goals
Prepare semi-monthly in-house payroll and maintain confidential payroll records
Prepare and remit semi-monthly source deductions to CRA, and monthly RRSP contributions
Maintain records for Group Benefits Plan, serving as Benefits Administrator
Prepare annual T4's & T4 Summary and file with the CRA
Manage other payroll related matters including compliance with the Canada Labour Code, tracking taxable benefits, expense reimbursements and maintenance of employee leave/hours worked
Maintain a current set of financial policies and procedures which is accessible to the Executive Director
Communicate with auditors and co-ordinate annual financial statement audit
Prepare year-end working papers and supporting documentation as required by auditors
Supervise Finance Clerk who is responsible for Accounts Receivable, deferred revenue, Accounts Payable, credit card reconciliations, and SALTS-branded merchandise
Other Duties:
Assist other team members with their responsibilities if/when necessary, such as answering occasional phone calls, assisting a guest, helping at a SALTS event or assisting in communications during an emergency on board our schooners.
A satisfactory criminal record check is an employment requirement and must be updated when requested.
Assume other responsibilities as specified by the Executive Director.
Knowledge and Skills:
Proven experience in a financial management role
Excellent working knowledge of Quickbooks Online and Microsoft Office 365, especially Excel
Ability to plan, organize and effectively manage multiple priorities
Ability to identify workflow and process improvements utilizing technologies to drive efficiencies and change
Strong attention to detail
Strong interpersonal skills and a cooperative, friendly attitude
Professional and courteous phone manner
Good written and verbal communication skills
Experience working with a charitable or non-profit organization and familiarity with Canada Revenue Agency guidelines for Registered Charities is an asset.
Education:
CPA designation preferred but any accounting training is an asset
Minimum of five years industry experience for undesignated candidates.
Timeline:
Closing date January 12, 2025 or as soon thereafter as a suitable candidate is found.
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