Navy Command - Naval Base Commander (Devonport) Deputy Head Of Accounting Processes

About the job Job summary
Devonport Naval Base is the largest Naval Base in Europe. It is a 650 acre site with 15,000 acres of waterspace, employing 12,000 people on site. The Base is primarily focused on delivering timely deep maintenance to the UK's submarine fleet. It is also the operating homebase for frigates, amphibious Ships, and Royal Marines. It employs more than 10% of Plymouth's workforce and contributes to 14% of Plymouth's economy.
Devonport Naval Base is the nerve centre for the Royal Navy in the South West. It supports operations around the globe and provides the ships, submarines, people, and equipment to deliver the UK's defence policy. Its mission is to meet the support and operating requirements for the Naval Service and UK's allies, from the South West, reaching worldwide.
The unique opportunities offered within are varied, challenging and exciting and support Navy Command's role to generate and operate forces for today and to ensure we are ready for tomorrow by developing and delivering the Navy of the future. Navy Command provides an open, flexible and supportive work environment and Civil Servants and Armed Forces personnel work together in a wealth of interesting and challenging jobs in different disciplines, from finance; legal services; personnel and HR; project planning and managing contracts, to media and communications.
The MOD provides an excellent opportunity to develop skills through personal development and offers flexible working, excellent annual leave and maternity allowances, and a very competitive pension scheme.
This position is advertised at 37 hours per week.
Job description Primary Purpose
To Provide financial advice to Naval Base Commander (Devonport) (NBC(D)) and the Devonport Naval Base Board in support of the NBC Business Plan which underpins the Naval Bases Command Strategic Objectives.
To assist Head of Accounting Processes in the promotion of best practice in all areas of financial activity within the Naval Base, ensuring compliance with statutory requirements, external regulatory guidelines, and Navy Command (NC) directives.
To manage and be the central point of contact for day to day General Ledger processes undertaken within HMNB Devonport. Scrutinise and enter manual journal entries for NBC Devonport into the General Ledger, ensuring accounting systems close in accordance with Navy Command issued timetables. Comply with audit report recommendations and assurance reviews. Perform adequate checks on the accounts to ensure accurate forecasting and unqualified National Audit Office (NAO) accounts.
Deputise for Line Manager absence ensuring primary outputs are maintained.
Secondary Purpose
Act as Deputy for Planning Round activities.
Person specification The postholder must adhere to the NBC(D) Diversity and Inclusion Policy.Production of Business Area Forecast Of Outturn (FOO) templates, reconciliation of monthly actuals and aggregation of monthly NBC(D) FOO returns in line with Top Level Budget (TLB) timetables.Periodic completion of Payables and Receivables returns to provide regular assurance that NBC(D) accounts are correct.Production of NBC(D) Finance Management Information (MI) on a monthly basis; to include current positions, FOO Consolidation, Payments, Overtime, Travel & Subsistence, Deputising, Electronic Procurement Card (ePC), Miscellaneous Payments, Accounts Receivable Reports, and Contracting, Purchasing & Finance (CP&F) activity.Calculation and promulgation of Maritime/Harbour service rates charged to visiting Foreign vessels and Utility rates charged to Naval Base Lodgers.Monitoring outstanding debts each month and initiating recovery action with DBS for bad debts.Providing advice and support regarding ORACLE E-Business Suite and reporting software (COGNOS) to NBC Devonport finance staff and acting as the first point of contact for resolving accounting enquiries. Analysing COGNOS Reporting data and working with Resource Managers to resolve accounting queries promptly before monthly closedown deadline.Delivering a Repayment facility for all NBC services supplied to foreign ships. Raising Foreign Ship invoices within 8 weeks of ships visit for harbour services and maintaining accurate audit trails. Compiling International Courtesy Rules (ICR) Returns & Fleet Operational Standards & Training (FOST) returns to show Foreign Ships service costs abated for each visiting Nation by AP6, 9 and 12 deadlines.Delivering a Repayment facility for all NBC services supplied to Babcock & Lodgers. Raising Utility & other invoices within 1 week. Providing monthly sitrep report with actions planned/taken to clear outstanding invoices over 2 months old.Processing all NBC Business Area's Miscellaneous Payments & Individuals Miscellaneous Personal Payments within 3 days of receipt. Maintaining comprehensive audit trails for all paperwork in preparation for TLB or Audit scrutiny.Producing the Centralised and Royal Navy (RN) Labour forecasts on a monthly basis.Producing the Thank You Award and RN Labour journals in a timely manner. Uploading these, and Resource Manager's journals, to the interface to enable Head of Accounting Processes to post to the General Ledger in line with the monthly timetable.Acting as Deputy ePC Manager providing advice and guidance on policy and terms of card use for cardholders. Promoting Value For Money (VfM) use of cards and providing fiscal assurance of committed spend within the bounds of delegation letters and iaw JSP 332. Acting as Checking Officer covering all cardholders, ensuring required number of transactions are checked on a monthly basis.Processing and maintaining audit trail for 1108 Miscellaneous Personal Payments.Improving business efficiency and effectiveness using all I.T resources available to provide timely, accurate, and easy to understand management information to Resource Managers and staff to aid in decision making.Ad-Hoc tasks in support of Line Manager, Planning Round, and In Year Management issues.Supporting other finance areas as directed by Financial Controller (FC) or Deputy Financial Controller (DFC).Authority Checking and uploading of all NBC monthly journals into MoD accounts through ADI (journal posting interface).Raising Invoices charging for services provided to Foreign visiting vessels and commercial companies using MoD facilities.Miscellaneous Bills payment via the Variant process.Essential Criteria Association of Accounting Technicians (AAT) Level 2 or working towardsFinancial Skills Certificate at Foundation level (or a willingness to complete within 6 months)Microsoft Office IT SkillsAdvanced ExcelDesirable Criteria Knowledge and Understanding of MOD Financial Procedures.Qualifications Association of Accounting Technicians (AAT) Level 2 or working towardsFinancial Skills Certificate at Foundation level (or a willingness to complete within 6 months)Behaviours
We'll assess you against these behaviours during the selection process:
Working TogetherDelivering at PaceSeeing the Big PictureBenefits
Alongside your salary of £29,580, Ministry of Defence contributes £8,569 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
Learning and development tailored to your roleAn environment with flexible working optionsA culture encouraging inclusion and diversityA Civil Service pension with an employer contribution of 28.97%In addition to 8 public holidays per year, you will also receive leave for HM The King's birthdayEnhanced maternity, paternity and adoption leaveApply before 11:55 pm on Tuesday 10th December 2024. For further information, and to apply, please visit our website via the "Apply" button below.
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