Mini School - Administration Assistant 2025

Details of the offer

Job posted: 21/11/2024
Location: Melbourne | Northern Metropolitan
Job type: Full time / From 28/01/2025
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Administration/Secretarial
Reference: 1453577
Closes: 04/12/2024
Location ProfileElevation Secondary College is a new 7-12 Secondary College in Melbourne's north. The school opened its doors to its first cohort of Year 7 students in 2020 to a purpose built, state of the art educational facility. We have built a great school with a powerful professional learning environment. We are excited to add Year 12 to the College in 2025. In 2022, Elevation Secondary College was named #1 best place to work in Australia/New Zealand in the Government, Education and Non for Profit sector by the Australian Financial Review and Inventium! The school is situated in Melbourne's booming northern growth corridor approximately 23 kilometres from Melbourne and services the rapidly growing and aspirational communities of the Aston and Highlands Estates in Craigieburn, Greenvale and further north to Mickleham. The school has had significant demand for enrolments since opening- well beyond current capacity. School Vision Elevation Secondary College is an outward facing school that values improving student learning, social emotional outcomes and educational attainment for all students. The school is known for its academic excellence, orderly learning environments, inclusiveness and the outstanding opportunities it provides its students. Elevation Secondary College teaches a broad and rigorous academic program that allows students to build skills in the context of a knowledge rich curriculum. Teachers engage students in lessons that challenge their thinking and promote academic effort and rigour. All students are supported in their wellbeing and engagement through a complementary system of high expectations, school wide positive behaviours and trauma informed classroom practices utilising the Berry Street Education Model. The school provides students with a range of extra-curricular programs that enhance learning in the classroom and the ability to engage the wider community, academic and corporate world. Professional Learning Culture Elevation Secondary College has a powerful professional learning culture, based on the idea that: 'if we create a culture where every teacher believes they need to improve, not because they are not good enough but because they can be even better, there is no limit to what we can achieve' Dylan Wiliam University of London. Staff at the school maintain a professional approach to teaching and learning. The school has developed a culture of professional learning where observations, walkthroughs, coaching, data and academic research are commonly used to improve practice. Consistent with the schools behavioural expectations of Aim High, Work Hard, Be Good, staff will be expected to be aspirational, improvement focused and maintain positive and professional relationships with all members of the community at all times. Staff will be expected to balance the need for high expectations of all learners with a positive educational and trauma informed approach to engagement, wellbeing and inclusion. Selection CriteriaSC1 Demonstrated experience and skills in coordinating a specific education support function.
SC2 Demonstrated capacity to supervise the work of other support staff and to develop procedures and guidelines relating to the work area.
SC3 Demonstrated high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management in respect to the work area.
SC6 Demonstrated commitment to professional learning and growth for both self and others.
SC7 Outstanding professional and personal attributes including perseverance, humility, collaboration, and an improvement focus.
RoleMonday - Friday 8:15am-4:21pm - The position will receive an additional proactive responsibility to be decided after appointment of successful candidate. Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
ResponsibilitiesThe Mini School Administration Assistant will undertake a range of tasks to support the effective running of the Junior and Middle School Teams at Elevation Secondary College.
The Mini School Administration Assistant will work directly with the Junior and Middle School Leading Teachers, Year Level Coordinators, students, teachers and families to create an effective learning environment.
The Mini School Administration Assistant will undertake the following tasks among others:
Coordination Assistance
- Phone support for the mini school, including receiving incoming calls, initiating contact on behalf of the coordination team, taking messages and problem solving.
- Helping coordination team to manage online calendars, booking parent meetings, interpreting service etc.
- Monitoring late arrivals, uniform, detentions. Assisting with write-up of these on Compass.
- Attendance for mini-school. - phone calls, monitoring of long term absences for coordination team to follow up.
- Signing in and out loan school uniform items. (spreadsheet for stocktake)
- Collection, collation and uploading of important educational and health documents such as cognitive reports etc. from primary schools and parents.
- Collecting data on individual students such as "teacher feedback" type forms midterm or as required.
- Producing various Compass reports for members of the coordination teams to assist.
- Aspire points, end of semester Awards data etc.
- Opening and locking buildings and toilets.
- Issuing uniform passes and upload to compass.
- Photocopying reflection sheets, goal booklets, uniform passes, detention slips, etc.
- Provide assistance to coordinators with information for the follow up of detention nonattendance.
- Helping coordination establish and maintain systems to track consequences, uniform, daily rolls for detention and follow ups, weekly lates reports, etc.
- Filing/scanning student reflection sheets.
- Photocopying/printing Personal Development or Mentor Group related work.
- Organise stationery and materials for groups of students as required by coordination team.
- Issuing detention list to Coordination.
- Copying and supply of detention work.
- Chasing up students not in class but onsite.
Supervision of Students
· Provide supervision for Academic Catchup.
· Provide supervision for exited students from classes.
· Provide supervision for students on internal suspensions.
· Study centre backup supervision.
· Provide supervision for SAC Catchup & detentions.
Student Services
· Maintain student padlock register.
· Upload padlock info on student profile.
· Maintain student locker allocation and upload to Compass.
Attendance
- Calling home for students with consistent late arrivals to class.
- Referring problem attendance to coordinators/wellbeing.
- Making phone calls homes each day for non-attendance.
- Chase up teacher to mark all rolls every session in timely manner.
- Ensuring correct data entry of attendance into relevant computer systems.
- Following up with staff members to ensure accurate attendance data.
- Fortnight meetings with DO with regards to unexplained absence letters.
- Student medical certificates scanned and uploaded to Compass.
Financial Assistance
- Assist mini school teams with organise of events on Compass.
- Follow up payments and permissions for events, excursions.
- Coordinate ordering of stationery supplies.
- Assist teaching staff with obtaining quotes for larger purchasing requests.
- Assist mini school staff with maintaining and adhering to budgets.
Teacher Assistance
- Regularly communicating with teachers regarding students who may require outside class assistance, time out etc.
- Seek assistance from appropriate teaching staff for student behaviour issues.
- Assist with interpreter bookings for coordinators.
- Interpreters bookings for Student Learning Conferences.
Admin Assistance
- Collecting students from classes for the coordination team.
- Collect students from classes for early pick ups.
- Assisting students in the mini school with locker related issues, locker codes etc.
- Ordering of teacher stationery requirements.
- Any other duties as required by Principal, Assistant Principals or Business Manager.
Who May ApplyIndividuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability.
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via ******.
Child Safe StandardsVictorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools.
Please ensure that your application includes:
· Names, contact numbers and email address of a minimum of three referees.
· A resume including relevant experience as well as personal details, (name, address, contact numbers, business and home number).
· A section addressing the selection criteria and the requirement for application under the Who May Apply Section.
To find out more about the position, applicants can book in a phone appointment with Business Manager, Lexia Collins on (03) 8339 8000.
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.A probationary period may apply during the first year of employment and induction and support programs provided.Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx.To apply for this role, you will be redirected to the Schools (Government) job application system.

#J-18808-Ljbffr


Nominal Salary: To be agreed

Job Function:

Requirements

Finance Manager

Working with our Client based in Central Leeds, I am looking to recruit a Finance Manager on a permanent basis. The Finance team is an integral part of the ...


Sf Recruitment - Victoria

Published 7 days ago

Financial Controller

24 days ago , from Charterhouse AustraliaAccountable for all day-to-day finance activities and in some cases other admin ad-hoc work.Complete the month-end ...


Charterhouse - Victoria

Published 7 days ago

Finance Officer (700066)

The Tasmanian State Service (TSS) is the largest employer in Tasmania, with over 28,000 employees providing services to the Tasmanian community at all levels...


Tasmania Government - Victoria

Published 7 days ago

Personal Banking Advisor - Geelong Region

MULTIPLE part-time opportunities available across the Geelong Region! Reap the benefits of working with a diverse, inclusive and vibrant team Varied part-tim...


Westpac - Victoria

Published 7 days ago

Built at: 2024-11-25T11:01:00.639Z