Provide crucial executive administrative support to the Executive Director, Research, Advocacy & Policy Development within a leading mental health services provider. Permanent | Part time working 30.4 hours a week Burnley Victoria Location | Hybrid working Mind strongly encourages applications from Aboriginal and Torres Strait Islander Peoples, people with a lived experience of mental ill health and recovery, and applicants from all cultures, genders, sexualities, bodies, abilities, spiritualities, ages and backgrounds.
About the role We are seeking an experienced, high-performing Executive Assistant to support the Executive Director (ED), Research, Advocacy & Policy Development and the wider team, for a part time opportunity in the Burnley area. As the first point of contact, you will represent the business by providing administrative services at Executive level, manage enquiries and correspondence, support internal and external stakeholders, manage travel and meeting bookings, perform diary management and schedule coordination, prepare meeting minutes, and deliver project work and reports.
The Research, Advocacy & Policy Development division has a national focus, driving Mind's goal of building a stronger Australian mental health system. Responsible for research, evaluation, business development, clinical governance, policy, and advocacy, the division leads strategic initiatives, including a five-year plan for advocacy and social change. Collaborating with clients, stakeholders, and the community, the team works to influence policy, test innovative solutions, raise public awareness, and build coalitions to drive meaningful social change.
Key responsibilities Provide high level administrative support, coordinating services and supporting the ED, Research, Advocacy & Policy Development with diary management, meeting and appointment scheduling, accounts and invoicing, database administration and office systems maintenance. Act as the primary point of contact, manage enquiries, phone calls, emails and other correspondence. Deliver exceptional customer service to internal and external stakeholders by providing information, guidance and solutions. Prepare reports, meeting minutes, committee and board papers, draft responses, and collate agendas. Build and maintain relationships with external stakeholders, including but not limited to opinion leaders, community groups, diverse communities, service providers, partners, and government agencies. What you'll bring Tertiary qualifications in Business Administration or other related field and/or significant equivalent Executive administration experience in a similar industry. Previous experience in NFP, Community Services, Mental Health, Disability, Social Welfare, Housing, Healthcare or Government sectors is highly desirable. Experience in diary management, organising meetings and appointments, travel arrangements, minute taking, agenda collation and preparation of meeting papers. Highly effective communication skills, exceptional organisational abilities, ability to work under pressure, and able to demonstrate initiative and flexibility. Demonstrated ability to develop and maintain effective working relationships with a diverse range of stakeholders across all levels including Executive level. Benefits Salary packaging up to $15,899 p.a. allows you to allocate a portion of your pre-tax income to cover living expenses (e.g. rent, mortgage, child care, car leasing expenses etc.) Option to access Meal and Entertainment allowance up to $2,650 p.a. via Salary Packaging. Generous leave entitlements including 8 weeks paid parental leave, 17.5% annual leave loading, Access to our Employee Assistance Program (EAP), provided by Converge International, for you and your immediate family members. About Mind Mind Australia is one of Australia's largest providers of community-managed psychosocial services, supporting people experiencing mental health and wellbeing challenges to find help, hope and purpose in their lives. Operating for more than 45 years and employing more than 1,300 staff around Australia, Mind is a leading employer of people with lived experience of mental health challenges, recognising their unique ability to connect with and motivate clients and guide recovery.
Interested? To obtain a position description and apply online visit Mind Careers - reference number 496963 . Online applications must be submitted by 11pm Tuesday 21 January 2025 . Please contact the person below for more information.
Manager Contact Details
Vanessa Davy– Executive Assistant - Chief Executive Office
The successful applicant is required to complete comprehensive reference and background checking prior to employment, including a Working with Children Check, NDIS Workers Screening Check and the ability to obtain vaccinations against COVID-19.
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