Administrative Assistants (Administration & Office Support) At METTLER TOLEDO, we pride ourselves on our commitment to excellence and innovation in our operations.
We are a global leader in precision instruments and services, dedicated to providing the highest quality solutions for our customers.
Position Overview: We are seeking a dedicated and detail-oriented Fleet and Facilities Administrator to support the efficient and effective operation of our fleet management activities as well as our facilities management tasks.
This dual role requires you to be professional and adaptable, coordinating various administrative functions related to compliance, vehicle acquisition, maintenance, scheduling, as well as overseeing facilities operations to ensure a safe and productive work environment.
Key Responsibilities: Fleet: Ensure compliance with all relevant regulations including NHVR (National Heavy Vehicle Regulator) & Mass Management and Main Roads (WA) Compliance.
Manage and coordinate vehicle acquisition and disposal processes.
Oversee maintenance schedules and ensure vehicles are in optimal condition.
Maintain accurate fleet and asset records.
Coordinate and liaise motor vehicle insurance claims.
Facilities: Manage facilities operations, including maintenance, safety, and compliance, including preventive maintenance schedules.
Coordinate with service providers for repairs and maintenance of facilities.
Process quotes and work orders whilst managing facility-related expenditures.
Ensure that the workplace environment is safe and efficient.
About you: Previous experience in fleet management and facilities administration is preferred.
Strong organisational and multitasking skills.
Excellent communication and interpersonal abilities.
Proficiency in Microsoft Office Suite.
Detail-oriented with a commitment to accuracy and compliance.
Professional demeanor and adaptability to handle varying responsibilities.
What we offer: Permanent part-time role with flexibility 16 hrs per week.
Location at Carrum Downs or Port Melbourne.
Excellent team culture and supportive environment.
If you are a proactive individual who thrives in a fast-paced environment and is ready to contribute to our team, we would love to hear from you! Simply submit your resume by clicking on the "Apply Now" and submit your resume.
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