Matter Managment Analyst

JOB DESCRIPTION
About Herbert Smith Freehills
As one of the world's leading law firms, we advise many of the largest and most ambitious organisations across all major regions of the globe.

With over 5,000 people, including 3,100 lawyers and over 2,000 business services professionals, operating from our global network of offices across Asia Pacific, Europe, the Middle East and North America, Herbert Smith Freehills is at the heart of the new global business landscape providing premium quality, full-service legal advice.

We recognise that the success of our business and our clients relies on the skills, knowledge and ideas of all our people.

Our environment is one in which high performance is expected, in return, we will provide you with rewards and opportunities tailored to your personal and professional goals.

The Opportunity
We are seeking a Matter Management Analyst to join our New Business & Enterprise Risk team on a 12-month maximum term contract, based in our Sydney office.

Reporting directly to the Senior Matter Management Analyst, you will ensure that the maintenance of the client and matter data in the Firm's Practice Management system is accurate and up to date.

You will work closely and in a timely manner with the legal teams and the NBI team globally, to ensure that the team are able to provide an efficient function for the business including supporting offices within the same time zone (predominantly Australia and Asian offices).

Key responsibilities include:
Attend to requests promptly via a workflow system.
Attend to the set-up of all processes for clients and matters globally, including creating new clients and new matter records.
Maintain these records throughout the lifecycle including matter plans, change of payor and parties.
Assist secretaries and the other New Business Intake teams with enquiries on the correct set up of clients and matters to ensure compliance with the regulations, liaising where relevant with the Business Finance, Risk Management and Tax Teams.
Liaise with Business Development, Business Finance and Partners with regard to special client requirements and the feasibility of being able to put in place those requirements.
Transition of legacy practice management data into updated structures and assist with general data cleansing.
Respond to ad hoc requests via email or Teams call.
Provide assistance to the Senior Matter Management Analyst and Matter Management Manager.
Comply with WHS obligations and responsibilities in accordance with the requirements for this role.
To be successful in this role, you will have:
Ideally educated to degree or qualified in Risk and Compliance (or other related analytical field).
Previous experience in the Legal Sector, Risk and Compliance or other related analytical fields, including billing or finance is highly regarded.
Excellent attention to detail and accuracy.
Ability to use initiative and be pro-active.
Excellent interpersonal skills.
Strong organisational skills and ability to prioritise.
Enthusiastic, positive and committed team member.
Excellent service orientation skills.
Ability to cope with conflicting demands and meet deadlines.
Takes personal responsibility for getting things done.
Intelligent and commercially minded.
Remains calm under pressure.
The team:
The New Business & Enterprise Risk team is responsible for the resolution of complex legal and commercial conflict problems globally.

We play a key role in the development and shaping of firm strategy globally by liaising with Sector Lead Partners, Regional / Global Heads of Practice and Business Development to ensure that any new instructions are a commercial fit for the firm.

Herbert Smith Freehills is proud to be awarded Law Firm of the Year, Australia (Chambers Asia Pacific Awards 2021), Most Innovative International Law Firm, Asia Pacific (Financial Times Awards 2019 & 2020) and Winner of the Minds Count Annual Award for Best Mental Wellbeing Initiative 2019.

What you can expect from us:
We're a world leading international law firm with a global team of over 5,000 professionals.
As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation.

We are client-centred, commercially driven, and renowned for our solution-focused expertise.
We will align your growth with our ambitions.

We make your personal and professional growth our business.
And as part of the team, our ambition is yours too.
Wherever you are in your career: grow and help the firm grow with you.
We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you.
Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.
We value your wellbeing, both at home and work and we place a strong emphasis on mental health.
If you need support, you'll have it and we'll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.
Join us to be part of a human, bold and outstanding team at Australia's market leading law firm.

We encourage applications from individuals of diverse backgrounds, including but not limited to First Nations, LGBTIQA+ and neurodivergent individuals, as well as individuals of all ages, cultures, genders, and abilities.

We're a safe, inclusive, and equitable workplace and celebrate the diversity of our people.

For any questions or a confidential discussion, please contact Donella Gressieux, Senior Recruitment Advisor on
This vacancy is being managed directly by Herbert Smith Freehills Recruitment team.
We will contact our preferred agency partners should we require additional assistance.
Thank you.

Team: General Counsel and Risk
Working Pattern: Full time
Location: Sydney
Contract type: Fixed Term Contract
Diversity & Inclusion
At Herbert Smith Freehills you will be part of a diverse, innovative culture where high performance, client focus and highly engaged people are our differentiator.

People at our firm come from a range of backgrounds and bring a wide variety of experiences and perspectives to their work with us.

We strive to ensure that our inclusive environment means you feel valued and able to perform at your best by being your authentic self at work.

We know that our future success not only depends on being innovative and progressive in the changing legal market but, most importantly, on our people feeling highly engaged in meaningful work.

We understand that you have commitments and personal interests outside of work and we strive to create a working environment based on mutual trust and respect, in which you can perform at your best whilst maintaining sustainable balance across your life.

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