Looking to start your career in an administrative role that offers a fresh approach and great work environment?
We are so glad you've come across this advertisement, as we are on the hunt for our next team member to join our successful and growing firm as a Marketing & Office Assistant.
About The Role
Our Marketing & Office Assistant plays an important role in supporting marketing activities of the firm, creating a warm and welcoming experience for our clients and staff, assisting with the day-to-day operations of our Sydney office. You'll be exposed to a variety of operational functions at an entry level, including marketing, office management, IT, and HR.
Responsibilities
As Marketing & Office Assistant, you'll be reporting to our Head of People & Operations, and your main roles and responsibilities will be to:
Undertake reception duties, including answering main office phone line and greeting clients upon arrival. Design and create content within Canva, in line with WLM Brand Guidelines and supporting the Marketing Strategy. Using Hubspot, draft social media posts (Instagram, Facebook, LinkedIn), monthly client newsletter, and other marketing materials as required in line with content plan. Draft monthly marketing report, using data collected from CRM (Hubspot) and Google. Assist with the coordination of client and staff events, including making relevant bookings and arranging catering. Assist with recruitment, including scheduling interviews and arranging relevant assessments. Organise incoming and outgoing mail and deliveries. Monitor, forward and action emails from inbox. Administer the lodgement of client tax returns with the ATO. Maintain office areas, including meeting rooms and staff kitchen, maintaining stock and stationery/office supplies, desk set up. Manage facilities requirements, including organising repairs and issuing security passes as required. Coordinate onboarding/offboarding of staff with our IT service provider. Provide support to Head Of People & Operations in various activities and projects. Please note that this is an office-based role, with work hours from 8:30am to 5:00pm.
About Us
We are a leading boutique accounting practice in the CBD offering tax & compliance and strategy & advisory services to our high profile client portfolio. We offer our clients a dedicated team of professionals, who want to know who they are, what they want to achieve, and do whatever we can to make that happen.
We are a paperless environment using cloud-based systems for our business applications and are proactive in utilising the latest technologies and continually improving our people, systems and processes. Our team members enjoy an open, fun and friendly culture, while working hard to deliver exceptional service to our clients.
Our Core Values Are We work together: We believe in the power of teamwork and supporting each other. We leverage the diverse strengths of our team and encourage accountability to achieve common goals. We have fun: We get to know each other, show appreciation, get involved in interesting work, and make our workplace a fun place to be. We make a difference: We are proactive problem solvers, driven with a curiosity to learn and utilise technology to create meaningful impact for our business and our clients. We empower our clients: We create and build strong relationships, empowering our clients through the tools, knowledge, and support they need to achieve success. Beyond offering a competitive salary, we have a vast array of benefits, including:
Additional day of leave for your birthday. Regular social activities. Easy to reach Sydney CBD office, with views over the quay and end of trip facilities. Fully kitted staff café, including free fresh fruit, Nespresso coffee, and snacks. Access to exclusive retail offers and discounts. Education, advice, and tools for financial, physical and mental wellness. Support for continuous education and learning. For more information, check out You
We're looking for the kind of person who will fit in with the WLM values and is driven to create a great experience for our clients and staff. So what does that mean?
You're the kind of person who is confident to communicate, whether in person, emailing, video calls or over the phone and you thrive on building relationships. You're not afraid to ask questions and you're more likely to double check than make assumptions. Having empathy comes naturally to you, putting yourself into the shoes of your clients and other teammates. You're also really comfortable with technology and while you may not have experience yet, you're eager to apply your natural creativity and attention to detail and use various tools like Canva, Hubspot and Office 365, to produce great results.
To succeed in this role you'll need to be able to hand-on-heart answer "yes" to each of the statements below:
I am solution oriented and here to help; no task is too small. I am dependable and organised, the "magic fairy" of the office who takes pride in making things run smoothly. I have a great eye for detail and enjoy putting my creative side to use. I enjoy working with people and making people feel welcomed. I am proactive and seek out opportunities to build my skills/knowledge to further support my team. No prior experience is necessary; however, any experience in marketing, customer service or administration will be highly regarded. Applicants will ideally have a qualification or completed short courses in marketing or administration.
How To Apply
To ensure you put your best foot forward and we get the information we need to determine if you meet the criteria, please submit a copy of your CV. It's also really important for you to demonstrate your interest in the role and tell us a bit about you through submitting either a cover letter or video link in your application.
If you have any questions, please reach out to Katrina Matthews, our Head of People & Operations, by calling us on 02 9221 7777.#J-18808-Ljbffr
