Manager, Office Of The Managing Director

Manager, Office of the Managing Director PA, EA & Secretarial (Administration & Office Support)
Full time
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At SBS, we embrace difference, and we welcome applications from people of all backgrounds. 
We also acknowledge the unique contribution that Aboriginal and Torres Strait Islander peoples make to our society and our workplace through their enduring and continued connection to land, sea, sky and community. 
About Us SBS is one of the world's most unique and innovative media organisations, producing trusted, meaningful and engaging content that exists for all Australians to inspire, support and celebrate the diversity of our multicultural society.
Our purpose, for the last 40 years, has reflected and explored the evolving diversity of Australia, investing in initiatives to deepen its connections with communities, sharing their stories and giving a voice to those often unheard, with the aim of increasing understanding and respect of the differences that make up Australia.
SBS is a truly distinctive network, showcasing multicultural, multilingual and First Nations stories otherwise untold in the Australian media. 
The Role We are seeking a highly capable professional to support the SBS Managing Director by taking full ownership of the management of the Office of the Managing Director
Suitable candidates will likely come from professional services, executive support, strategic communications, government, or office management backgrounds. The successful candidate will act as the right-hand person to the Managing Director, ensuring they receive the full suite of executive support. This will include support with high level planning, decision-making and the overall management of key initiatives as assigned. You will need to have the confidence to offer trusted support as needed, act as a confidante and demonstrate a high degree of discretion and confidentiality. Critical thinking and the ability to think and act autonomously will be an important key to success, alongside excellent written and oral communication skills. As the face of the MD office, you will need to demonstrate outstanding interpersonal and influencing skills as well as pro-active and positive stakeholder management.
Reporting to the Managing Director, the Manager, Office of the Managing Director will be responsible for the following: 
Coordinating the daily operations of the executive office, supporting the delivery of MD owned strategic and tactical initiatives as well as tracking and guiding those initiatives to completion. Managing all logistics including the upload and management of papers and presentations for executive committee meetings, board meetings, and leadership offsites Coordinating the Managing Directors meetings and engagements schedule. Undertaking meeting preparation including the preparation of background papers, research, benchmarking and following through on assigned tasks. Leading cross-functional initiatives, facilitating special projects, and ensuring action items are executed on behalf of the Managing Director when required. 

Assessing all inquiries and communications directed to the Managing Director, determining priority and the proper course of action. Ensuring that information between parties is provided in a purposeful, timely and efficient manner 

Acting as a point of contact for the Managing Director's direct reports. Triaging all incoming requests for the executive's time and working collaboratively to ensure diary and time management is aligned with the priorities. Representing the Managing Director at internal or external meetings, activities or events when required where competing priorities don't allow them to attend in person. Managing the Executive Assistant to ensure all diary management, email control, expense management, administrative and personal support is provided to the Managing Director in a highly effective manner 
  About you Demonstrated experience in high level organisational administration management. 

Acumen and finesse to handle complex situations and multiple responsibilities, simultaneously mixing long term projects with the urgency of immediate demands.
Exceptional judgment and communication skills.
The ability to build strong and sustainable relationships, and the capability to interact within all levels of the organization and with external stakeholders.
outstanding time management, planning and organisational skills alongside a meticulous attention to detail.
The ability to maintain confidentiality and to handle sensitive matters with care is paramount.
A Bachelor or Master's degree in a Business-related field will be highly regarded Feel like you meet most, but perhaps not all the criteria listed? Then, send through your details, as whilst we have specific requirements in mind, we can look at how we can bridge the gaps! 
Some of the reasons to consider working with us: The people! a genuine sense of feeling included (we truly celebrate and welcome difference!) and being part of one of the most inclusive companies in Australia! The culture and the engagement of our workforce, we are proud to have an employee engagement score of 83% with low levels of employee turnover. A brand that is not only recognisable but trusted and established, we have been broadcasting for over 40 years and we're not done yet! We offer a range of benefits from, health care checks, salary packaging, Employee Assistance Programme, flexible work arrangements and discounted gym membership nationally with Fitness Pass and FREE access to the ClimbFit gym network.
We also love to promote from within! we have allocated funds to do just that and help with training gaps when moving from role to role. Want to learn more? Then hit apply and take the first step to applying not just for another job but a possible whole new career in a purpose led organisation. 
For other opportunities within our organisation please visit our careers website SBS Careers - Working at SBS 
Reasonable adjustments  SBS recognises that everyone is unique, and you might require some adjustments to ensure you have the best opportunity to apply and put your skills forward for consideration. If we can make some adjustments to the SBS recruitment/interview process to better enable you to shine, then please contact ****** and let us know.
Adjustments include but are not limited to; alternative application methods, interview setups, physical requirements, guidance for trans or gender diverse applicants, specific interview availability times and more.
To find out more about reasonable adjustments with SBS, please view our video here. 
We are shortlisting applications as they come in, so don't delay, apply today!
To apply online, please go to http://sbs.com.au/careers/ At SBS, we embrace difference, and we welcome applications from people of all backgrounds. 
We also acknowledge the unique contribution that Aboriginal and Torres Strait Islander peoples make to our society and our workplace through their enduring and continued connection to land, sea, sky and community. 
About Us SBS is one of the world's most unique and innovative media organisations, producing trusted, meaningful and engaging content that exists for all Australians to inspire, support and celebrate the diversity of our multicultural society.
Our purpose, for the last 40 years, has reflected and explored the evolving diversity of Australia, investing in initiatives to deepen its connections with communities, sharing their stories and giving a voice to those often unheard, with the aim of increasing understanding and respect of the differences that make up Australia.
SBS is a truly distinctive network, showcasing multicultural, multilingual and First Nations stories otherwise untold in the Australian media. 
The Role We are seeking a highly capable professional to support the SBS Managing Director by taking full ownership of the management of the Office of the Managing Director
Suitable candidates will likely come from professional services, executive support, strategic communications, government, or office management backgrounds. The successful candidate will act as the right-hand person to the Managing Director, ensuring they receive the full suite of executive support. This will include support with high level planning, decision-making and the overall management of key initiatives as assigned. You will need to have the confidence to offer trusted support as needed, act as a confidante and demonstrate a high degree of discretion and confidentiality. Critical thinking and the ability to think and act autonomously will be an important key to success, alongside excellent written and oral communication skills. As the face of the MD office, you will need to demonstrate outstanding interpersonal and influencing skills as well as pro-active and positive stakeholder management.
Reporting to the Managing Director, the Manager, Office of the Managing Director will be responsible for the following: 
Coordinating the daily operations of the executive office, supporting the delivery of MD owned strategic and tactical initiatives as well as tracking and guiding those initiatives to completion. Managing all logistics including the upload and management of papers and presentations for executive committee meetings, board meetings, and leadership offsites Coordinating the Managing Directors meetings and engagements schedule. Undertaking meeting preparation including the preparation of background papers, research, benchmarking and following through on assigned tasks. Leading cross-functional initiatives, facilitating special projects, and ensuring action items are executed on behalf of the Managing Director when required. 

Assessing all inquiries and communications directed to the Managing Director, determining priority and the proper course of action. Ensuring that information between parties is provided in a purposeful, timely and efficient manner 

Acting as a point of contact for the Managing Director's direct reports. Triaging all incoming requests for the executive's time and working collaboratively to ensure diary and time management is aligned with the priorities. Representing the Managing Director at internal or external meetings, activities or events when required where competing priorities don't allow them to attend in person. Managing the Executive Assistant to ensure all diary management, email control, expense management, administrative and personal support is provided to the Managing Director in a highly effective manner 
  About you Demonstrated experience in high level organisational administration management. 

Acumen and finesse to handle complex situations and multiple responsibilities, simultaneously mixing long term projects with the urgency of immediate demands.
Exceptional judgment and communication skills.
The ability to build strong and sustainable relationships, and the capability to interact within all levels of the organization and with external stakeholders.
outstanding time management, planning and organisational skills alongside a meticulous attention to detail.
The ability to maintain confidentiality and to handle sensitive matters with care is paramount.
A Bachelor or Master's degree in a Business-related field will be highly regarded Feel like you meet most, but perhaps not all the criteria listed? Then, send through your details, as whilst we have specific requirements in mind, we can look at how we can bridge the gaps! 
Some of the reasons to consider working with us: The people! a genuine sense of feeling included (we truly celebrate and welcome difference!) and being part of one of the most inclusive companies in Australia! The culture and the engagement of our workforce, we are proud to have an employee engagement score of 83% with low levels of employee turnover. A brand that is not only recognisable but trusted and established, we have been broadcasting for over 40 years and we're not done yet! We offer a range of benefits from, health care checks, salary packaging, Employee Assistance Programme, flexible work arrangements and discounted gym membership nationally with Fitness Pass and FREE access to the ClimbFit gym network.
We also love to promote from within! we have allocated funds to do just that and help with training gaps when moving from role to role. Want to learn more? Then hit apply and take the first step to applying not just for another job but a possible whole new career in a purpose led organisation. 
For other opportunities within our organisation please visit our careers website SBS Careers - Working at SBS 
Reasonable adjustments  SBS recognises that everyone is unique, and you might require some adjustments to ensure you have the best opportunity to apply and put your skills forward for consideration. If we can make some adjustments to the SBS recruitment/interview process to better enable you to shine, then please contact ****** and let us know.
Adjustments include but are not limited to; alternative application methods, interview setups, physical requirements, guidance for trans or gender diverse applicants, specific interview availability times and more.
To find out more about reasonable adjustments with SBS, please view our video here. 
We are shortlisting applications as they come in, so don't delay, apply today!
To apply online, please go to http://sbs.com.au/careers/
SBS was founded on the belief that all Australians, regardless of geography, age, cultural background or language skills should have access to high quality, independent, culturally-relevant Australian media.
The multiple language programs available through SBS Television, Radio and Online ensure that all Australians, including the estimated three million Australians who speak a language other than English in their homes, are able to share in the experiences of others, and participate in public life. The quality of our programs and the multiplicity of our viewpoints come from the freedom we have to draw on the best of all cultures for our programming.
SBS was founded on the belief that all Australians, regardless of geography, age, cultural background or language skills should have access to high quality, independent, culturally-relevant Australian media.
The multiple language programs available through SBS Television, Radio and Online ensure that all Australians, including the estimated three million Australians who speak a language other than English in their homes, are able to share in the experiences of others, and participate in public life. The quality of our programs and the multiplicity of our viewpoints come from the freedom we have to draw on the best of all cultures for our programming.
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