Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport and infrastructure solutions for the future? If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match.
At Group Truck Operations you will contribute to the transformation of our company, the transport industry and society at large. You will:
Provide Administrative support to the Vice President (VP) GTO WACOL and Management Team as required.Maintain Confidentiality, handle sensitive data, liaise with stakeholders.Required Skills: Organization, Communication & Microsoft Office Proficiency.The successful applicant will provide key administrative and organizational support to the Vice President GTO WACOL, who oversees the Wacol Factory operations. The Team at Wacol builds Volvo and Mack trucks for our customers in Australia and New Zealand.
Who are you?Do you dream big? We do too, and we are excited to grow together. In this role, you will bring:
Excellent organizational skills, attention to detail, and the ability to manage various tasks in a dynamic and fast-paced environment. This role requires handling sensitive information with discretion, coordinating communications, and managing schedules to ensure smooth operations.
Act as a first point of contact between the VP, Visitors, and staff, responding to queries in a timely and professional manner.Manage the VP calendar, including scheduling appointments, meetings, and travel arrangements.Support VP with correspondence, including proactively conducting background research where necessary, determining next steps, and drafting responses for VP consideration to send.Maintain an active WIP for VP priorities and tasks (proactively supporting VP to close all loops).Organize and prepare documents, reports, and presentations for meetings and ensure all required materials are available.Assist in preparing expense reports and processing invoices and reconciling expenses as required.Maintain organized and up-to-date electronic and physical filing systems for VP and Board documents, reports, and records. Ensure confidentiality and accuracy in handling sensitive information.Liaise with VP Visitors, staff, and contractors on behalf of the VP.Assist in coordinating internal and external meetings, including booking conference rooms, organizing materials, and ensuring logistics are in place.Assist VP in tracking project timelines, milestones, and deliverables, and ensure that the VP is kept up to date on progress.Coordinate travel arrangements, including booking flights, accommodation, and preparing detailed travel itineraries for the VP business and personal trips. Support Management Team as required.Organize and plan company events, meetings, and other corporate functions, ensuring that all logistics are handled efficiently.What's in it for you?We offer a solid package of compensation and benefits, plus you will enjoy:
Company Bonus (up to 10% of base).We care about our people; we are committed to making your workplace safe and facilitate a healthier lifestyle for our employees through flexible working arrangements and work-life balance.Access for you and your family to free, anonymous mental health support through our EAP, Sonder.Opportunity for additional Superannuation through our provider.Countless opportunities to develop and build your career and work globally or cross-functionally.Opportunity to purchase an extra week of annual leave.Generous parental leave policy including superannuation.On-site parking and canteen.Ready for the next move?Are you excited to bring your skills and disruptive ideas to the table? We can't wait to hear from you. Apply today!
We value your data privacy and therefore do not accept applications via mail.
Who we are and what we believe in
Our focus on Inclusion, Diversity, and Equity allows each of us the opportunity to bring our full authentic self to work and thrive by providing a safe and supportive environment, free of harassment and discrimination. We are committed to removing the barriers to entry, which is why we ask that even if you feel you may not meet every qualification on the job description, please apply and let us decide.
Applying to this job offers you the opportunity to join Volvo Group. Every day, across the globe, our trucks, buses, engines, construction equipment, financial services, and solutions make modern life possible.
Group Trucks Operations encompasses all production of the Group's manufacturing of Volvo, Renault and Mack trucks, as well as engines and transmissions. We also orchestrate the spare parts distribution for Volvo Group's customers globally and design, operate and optimize logistics and supply chains for all brands.
Job Category: Administrative & Business Support.
Every day, Volvo Group products and services ensure that people have food on the table, children arrive safely at school and roads and buildings can be constructed. Looking ahead, we are committed to driving the transition to sustainable and safe transport, mobility and infrastructure solutions toward a net-zero society.
Joining Volvo Group, you will work with some of the world's most iconic brands and be part of a global and leading industrial company that is harnessing automated driving, electromobility and connectivity.
Our people are passionate about what they do, they aim for high performance and thrive on teamwork and learning. Everyday life at Volvo is defined by a climate of support, care and mutual respect.
If you aspire to grow and make an impact, join us on our journey to create a better and more resilient society for the coming generations.
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