One of Australia's largest employee-owned environmental consultancies Fun, collaborative team with diverse projects and a vibrant company culture Flexible work arrangements and excellent employee benefits About Umwelt: With over three decades of experience and nine locations nationwide, we are a team of vibrant professionals collaborating with clients across a range of sectors including renewables, infrastructure, defence, regulation and policy, resources, and urban development.
We provide fully integrated environmental and social assessment and management services including concept and feasibility, technical assessment, consultation, approvals, delivery, operations, and decommissioning.
This position is an integral part of the Newcastle office administration team and collaborates closely with the Legal team to provide general administration support that projects a positive and professional image of our company.
Umwelt are seeking an experienced administrator who understands the important of confidentiality and has the communication skills to obtain the information necessary to complete the tasks designated to them and the ability to manage the workload in an efficient and timely manner.
The role will assist and support our Legal team in corporate services.
This includes entering, updating, and maintaining key data in internal databases; collecting and coordinating relevant documentation; creating and editing documents, administrative support, and assisting the wider Administration team as required.
Key Responsibilities: Adding information and updating data within various software systems including but not limited to SharePoint, Excel, Word, and other relevant platforms used within the business Liaising with corporate and consulting teams as well as management to facilitate the efficient collection of information and documents.
Developing, reviewing, formatting, and/or editing documents as identified as necessary with high attention to detail.
Supporting Legal projects as directed and providing general administrative support to the Legal team Checking legal tickets to ensure important information and attachments are incorporated and liaising with internal staff to gain missing information Assisting with ordering and prioritising tickets and conveying the priorities and deadlines to the legal team Liaising with staff to ascertain ticket status and assist in progressing ticket close out Compile and format documents and associated materials and assist in the coordination for distribution to external parties.
Assist the wider administration team as directly by the National Administration Manager when available and identified, as necessary About You: The successful applicant for this position, will be a highly motivated and enthusiastic Administrator experienced in the below areas: Appropriate tertiary qualifications in business administration or a similar Strong attention to detail with excellent verbal and written communication Proven understanding of confidentiality and the importance of integrity of sensitive information Ability to work under pressure to strict deadlines, prioritising tasks and coordinating others to ensure deadlines are met High degree of professional integrity and takes pride in the quality of work with a strong ownership of responsibilities/accountabilities Be inquisitive to improve and seek opportunities to enhance presentation and quality of documents Advanced skills in Microsoft applications: Word, PowerPoint, Excel, and Outlook What We Offer We care about our people and want to help you grow in your career.
As part of our team, you will be offered: ME Days: We provide our staff with up to an extra day of paid leave each month for mental health and wellbeing Flexible work options to suit your lifestyle A role with experienced professionals that can mentor you and help you develop your skills Opportunities to work across the country on different and challenging projects Opportunities to join Umwelt's Employee Share Plan A learning and development culture, with different training options and assistance Wellbeing tools and initiatives and hands on training An attractive salary based on your skills and experienced Paid parental leave for both primary and secondary carers Diversity and Inclusion? At Umwelt, we are committed to fostering a workplace that embraces diversity and inclusion.
We're all responsible in creating a diverse, inclusive, and accountable culture where employees of all backgrounds and lifestyles feel a sense of belonging, mutual respect, and kindness.
The Umwelt team are privileged to collaborate closely with Indigenous communities across the nation, and we actively pursue the goals outlined in our Reconciliation Action Plan.
We believe that a diverse and inclusive environment not only enriches our workplace culture but also drives innovation and excellence in all that we do.
Join us in our mission to create a supportive and equitable workplace where everyone's unique perspectives and contributions are valued.
Join the Umwelt Team? If you believe you meet the criteria for this opportunity, please apply via SEEK.
Your application should include a cover letter addressing how you meet the above criteria and your resume outlining your previous experience.
If you would like additional assistance through the recruitment process, please reach out to our friendly HR team at ****** To be eligible for this position you must have legal work rights to work in Australia.