JOB DESCRIPTION About Herbert Smith FreehillsAs one of the world's leading law firms, we advise many of the largest and most ambitious organisations across all major regions of the globe.
With over 5,000 people, including 3,100 lawyers and over 2,000 business services professionals, operating from our global network of offices across Asia Pacific, Europe, the Middle East and North America, Herbert Smith Freehills is at the heart of the new global business landscape providing premium quality, full-service legal advice.We recognise that the success of our business and our clients relies on the skills, knowledge and ideas of all our people.
Our environment is one in which high performance is expected, in return, we will provide you with rewards and opportunities tailored to your personal and professional goals.
The OpportunityWe are a leading global law firm with over 150 years' experience in delivering high-profile work that matters to our clients.
We advise many of the largest and most ambitious organisations across all major regions of the globe.At Herbert Smith Freehills we recognise that the success of our business and our clients relies on the skills, knowledge, and ideas of all our people.
Our ambition is to help you achieve your goals.The roleWe have an exciting opportunity for a Legal Assistant (Secretary) to join our leading Pro Bono practice group.
The role is based in Melbourne and supports the team nationally.
In this role you will play a pivotal role providing support to Brooke Massender (Partner and Global Head of Pro Bono, based in Sydney), Bianca Janovic (Pro Bono Counsel, based in Melbourne) and a cross-office team of lawyers.Your day-to-dayAs the go-to person for the Pro Bono practice group, your day will be filled with a variety of engaging tasks which will include:Manage the billing process for pro bono matters, including the creation of pre-bills, editing, and finalising bills.Manage professional staff's internal and external appointments, across different time zones and offices, including communicating directly with clients and other stakeholders.Support the partner and lawyers to manage the pro bono matter life cycle from file opening to closure/archival.Deliver high quality, accurate work whilst managing deadlines.Coordinate and book interstate and international travel for fee earners.Assist with client and cost reporting requirements; andAssist with the organisation of internal and external events.About youThe successful candidate will have 2+ years' legal secretarial experience and will possess the following:Ability to anticipate Partner/Counsel requirements.Previous billing experience (Experience with Aderant Expert advantageous).Strong understanding of Microsoft Office.Resilience and a commitment to excellence.Ability to work under pressure and manage conflicting priorities.Previous experience in diary management.Excellent organisation skills.A team-oriented approach.Ability to think on your feet and adapt to a fast-paced environment; andExcellent professional written and verbal communication skills.What We OfferWe will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you.
Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.We value your wellbeing, both at home and work and we place a strong emphasis on mental health.
If you need support, you'll have it and we'll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.For more benefits on offer such as our 26 weeks paid parental leave, holistic wellbeing fund or home office allowance.
To view our benefits in Australia, please click or paste the following link into your internet browser - ApplicationsWe believe in connecting with talented individuals directly.
If you're interested in joining us, please submit your CV by clicking on the 'Apply' button.We encourage applications from individuals of diverse backgrounds, including but not limited to First Nations, LGBTIQA+ and neurodivergent individuals, as well as individuals of all ages, cultures, genders, and abilities.
We're a safe, inclusive, and equitable workplace and celebrate the diversity of our people.TeamAU All Level 1, DisputesWorking PatternFull timeLocationMelbourneContract typePermanent ContractDiversity & InclusionAt Herbert Smith Freehills you will be part of a diverse, innovative culture where high performance, client focus and highly engaged people are our differentiator.
People at our firm come from a range of backgrounds and bring a wide variety of experiences and perspectives to their work with us.
We strive to ensure that our inclusive environment means you feel valued and able to perform at your best by being your authentic self at work.
We know that our future success not only depends on being innovative and progressive in the changing legal market but, most importantly, on our people feeling highly engaged in meaningful work.We understand that you have commitments and personal interests outside of work and we strive to create a working environment based on mutual trust and respect, in which you can perform at your best whilst maintaining sustainable balance across your life.