JOB DESCRIPTION About Herbert Smith Freehills As one of the world's leading law firms, we advise many of the largest and most ambitious organisations across all major regions of the globe.
With over 5,000 people, including 3,100 lawyers and over 2,000 business services professionals, operating from our global network of offices across Asia Pacific, Europe, the Middle East and North America, Herbert Smith Freehills is at the heart of the new global business landscape providing premium quality, full-service legal advice.
We recognise that the success of our business and our clients relies on the skills, knowledge and ideas of all our people.
Our environment is one in which high performance is expected, in return, we will provide you with rewards and opportunities tailored to your personal and professional goals.
The Opportunity We are a leading global law firm with over 150 years' experience in delivering high-profile work that matters to our clients.
We advise many of the largest and most ambitious organisations across all major regions of the globe.
At Herbert Smith Freehills we recognise that the success of our business and our clients relies on the skills, knowledge, and ideas of all our people.
Our ambition is to help you achieve your goals.
The role We have an exciting opportunity for a Senior Legal Assistant (Secretary) to join our industry leading Cyber Security team.
In this fast-paced role you will play a pivotal role providing support to leading Partner Cameron Whittfield and team of senior lawyers.
Your day-to-day As the go-to person for our Cyber Security practice group, your day will be filled with a variety of engaging tasks, from legal assistant duties to events and business development activities.
Some of your responsibilities will include: Managing Partners' internal and external appointments with appropriate lead times including international travel and diary management.
Assisting with the organisation of meetings, events, and seminars.
Managing the teams travel arrangements including international travel.
Drafting internal and external communication on behalf of the Partner.
Assisting with document creation, editing, formatting, and finalisation.
High volume file management including file opening/closing and management.
Managing complex billing processes for your direct team including debtor control.
Liaising with clients and internal stakeholders by phone using a very professional and personable manner.
Skills & experience: The successful candidate will be well organised and have a proactive approach to delivering your work and strong attention to detail.
You will also have: A minimum of 4 years' experience as a Secretary or Personal Assistant.
Impeccable attention to detail.
Previous experience in extensive diary and inbox management is essential.
Ability to anticipate Partner requirements to reduce administrative time.
Proven ability to uphold a high level of confidentiality.
Strong time management and organisational skills.
Ability to think on your feet and adapt to a fast-paced environment.
Sound understanding of Microsoft Office Suite.
Impeccable professional written and verbal communication skills with a demonstrated ability to build effective relationships with stakeholders.
Please note, we are not open to considering law students for this opportunity.
What We Offer We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you.
Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.
We value your wellbeing, both at home and work and we place a strong emphasis on mental health.
If you need support, you'll have it and we'll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.
For more benefits on offer such as our 26 weeks paid parental leave, holistic wellbeing fund or home office allowance.
To view our benefits in Australia, please click here or copy this link into your browser - https://marketing.hsf.com/20/29354/landing-pages/herbert-smith-freehills-benefits-brochure.pdf.
Applications We believe in connecting with talented individuals directly.
If you're interested in joining us, please submit your CV by clicking on the 'Apply' button.
For a confidential discussion, please contact Kara Powell, Recruitment Adviser, on ****** We encourage applications from individuals of diverse backgrounds, including but not limited to First Nations, LGBTIQA+ and neurodivergent individuals, as well as individuals of all ages, cultures, genders, and abilities.
We're a safe, inclusive, and equitable workplace and celebrate the diversity of our people.
This vacancy is being managed directly by Herbert Smith Freehills Recruitment team.
We will contact our preferred agency partners should we require additional assistance.
Thank you Team Corporate Working Pattern Full time Location Melbourne Contract type Permanent Contract Diversity & Inclusion At Herbert Smith Freehills you will be part of a diverse, innovative culture where high performance, client focus and highly engaged people are our differentiator.
People at our firm come from a range of backgrounds and bring a wide variety of experiences and perspectives to their work with us.
We strive to ensure that our inclusive environment means you feel valued and able to perform at your best by being your authentic self at work.
We know that our future success not only depends on being innovative and progressive in the changing legal market but, most importantly, on our people feeling highly engaged in meaningful work.
We understand that you have commitments and personal interests outside of work and we strive to create a working environment based on mutual trust and respect, in which you can perform at your best whilst maintaining sustainable balance across your life.