Join the best: band 1 insurance firm and fastest growing law firm in Australia
Be part of our growth story: Ranked fastest growing law firm in Australia!
FLEX for all: program ensuring equitable access to flexible working for all
Join the best.
Be yourself.
"Being the best isn't just about being the best professionals.
It's about being the best place to work, grow, be yourself."
Wotton + Kearney (W+K) has proudly served the insurance and risk sector for over two decades.
Established in 2002 with a founding partnership of two individuals, W+K has rapidly evolved to become Australasia's leading specialist insurance and risk law firm.
Our commitment to excellence has been consistently recognised, consistently ranked as a band 1 insurance firm in Legal 500 and acknowledged as one of the fastest-growing law firms in Australia.
The opportunity
We are currently seeking a talented
Legal Administrative Assistant
to join our Melbourne office on a 12-month fixed-term contract, with the potential to transition to a permanent position.
We are looking for an organised and proactive
Legal Administrative Assistant
with 4+ years of experience, including exposure to litigation, to provide critical support to our partners and legal teams.
This is a fantastic opportunity for a motivated individual to join a fast growing and down to earth law firm and contribute to its success, with the potential for the role to become permanent.
Responsibilities
Conduct conflict checks and open new matters in the firm's claims management system.
Prepare and issue Master Cost Agreements, and liaise with the Pricing Committee and Operational Accounts.
Track client deadlines and ensure compliance with service level agreements (SLAs).
Diarise court dates and draft legal documents, including subpoenas and appointment letters.
Maintain file hygiene in the firm's claims management system and iManage.
Monitor partner emails and anticipate their needs.
Use Aderant to check billed figures, WIP, disbursements, and payment of invoices.
Collate documents for instruction letters, prepare trial materials, and obtain Counsel and expert availability.
Assist with diary management, meeting arrangements, and travel bookings.
Format and finalise documents, ensuring accuracy and compliance with firm standards.
Input leave requests into Aderant and manage trust queries in collaboration with the Operational Accounts Team.
Identify matters for billing, email invoices to clients, and ensure accurate record-keeping in the firm's document management system.
Who are you?
Experience:
4-5 years in a legal administrative role, with some exposure to litigation.
Technical Skills:
Proficiency in MS Office and legal software applications (Aderant experience preferred).
Organisational Skills:
Strong time-management skills, with the ability to work proactively and anticipate needs.
Attention to Detail:
Meticulous in managing documents and client reports.
Communication:
Excellent verbal and written communication skills, with the ability to collaborate effectively in a fast-paced legal environment.
Why Wotton + Kearney?
At Wotton + Kearney, we're more than just a law firm.
We're a collaborative team of passionate individuals dedicated to excellence and innovation.
We offer a dynamic and supportive work environment that values your contributions and fosters your professional growth.
Here's what sets us apart:
Industry Leaders & Innovation Pioneers:
We're not just keeping pace with the legal industry; we're shaping its future.
We're proud to be the first Australian law firm to launch Cicero, the first AI product designed specifically for legal professionals in Australia.
Recognised Excellence:
Our dedication to excellence has been acknowledged by Best Lawyers in 2025, ranking us as the best insurance law firm in Australia.
Additionally, we consistently rank in the top tier (band 1) for insurance law across legal directories.
FLEX for all:
We care about client outcomes, quality, and business and cultural contributions.
If you can make that work by working part-time, working "irregular hours" or working from home – then so can we.
Our Mentoring Program:
We offer continuous support and guidance throughout your career.
You'll have access to training, conferences, and workshops, keeping you updated on the latest developments in the legal and insurance industries.
Our culture:
This is what sets us apart.
Collegiate, open, innovative, passionate about everything we do.
We Give Back to The Community:
Join us in CSR activities to support our charity partners, from building houses in Cambodia, participating in fun runs or baking cup cakes, there's a way for everyone to contribute.
Leaders Of The Pack:
Work with a firm that understands its purpose, has a singular focus on the insurance industry, being ranked as one of the fastest growing law firms in Australia.
Supporting You:
We are a people first business.
We offer generous parental leave entitlements, purchased annual leave, home office allowances, education assistance, Employee Assistance Program and many more.
How to apply
Please navigate via the "apply now" link.
We are committed to fostering an inclusive and diverse workplace at Wotton + Kearney.
As part of our dedication to accessibility, we strive to support candidates with disabilities throughout the interview process.
If you require any accommodations or assistance during the application and interview stages please contact Christy Facer, Early Careers and TA Advisor on +61 7 3236 8718.
Important note to recruitment agencies
Wotton + Kearney only considers agency submissions from agencies we've directly contacted through our Talent Acquisition Team.
Please do not forward resumes or profiles directly to Wotton + Kearney Partners, hiring managers, or other employees.
Introductions are only established upon acceptance by our Talent Acquisition team.
We reserve the right to retain any unsolicited CV's received outside of this process without incurring any associated fees.
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