APS Level 5, APS Level 4
Canberra, ACT
$79,036 - $93,294
About the Department of Education
We contribute to Australia's economic prosperity and social wellbeing by creating opportunities and driving better outcomes through access to quality education and learning.
The Role
Are you highly organised and detail focused, with great interpersonal skills and a 'can do' attitude? Do you want to work with friendly colleagues in a collaborative and supportive environment? If so, then we would love to hear from you.
The Legal Practice Management team in the Corporate, Early Childhood and Youth Legal Branch provides high quality legal advice and services on a variety of matters as well as administrative support to the department's two legal branches. The team is responsible for legal coordination and reporting activities, budget management, procurement and staff movement functions and managing and maintaining divisional resources and databases. The successful candidate will work closely with the Practice Director to coordinate these functions and run our high performing legal practice.
We are looking for an APS 4 or APS 5 Legal Administration Officer/Paralegal to join our fast paced and friendly team.
Duties and Responsibilities
As an APS Level 4 Legal Administration Officer/Paralegal, your responsibilities will include:
supporting the Practice Director and Senior Executive Lawyers and lower-level officers in managing the department's legal practice
general administrative support functions, such as printing, preparing binders, ordering stationery, organising meetings, preparing agendas and secretariat functions
assisting with the legal branches' recruitment activities and onboarding for new staff
processing of invoices
assistance with financial reporting and other procurement functions as required
management of shared mailboxes, including appropriately allocating emails across the team
assistance with updating resources, databases and relevant documents across the legal practice
providing support for the training conducted by or for the legal branches, including the Continuing Professional Development Program
coordinating responses to requests for input received by the team, including consulting with internal stakeholders to achieve an outcome.
As an APS Level 5 Legal Administration Officer/Paralegal, your responsibilities will also include:
coordinating the legal branches' external recruitment rounds, organising the selection panel, liaising with internal stakeholders and providing effective onboarding support for new staff
providing finance, procurement and contract management support for the legal branches
preparing reports, including using data and statistics to help effectively support the legal practice's functions
managing and effectively maintaining divisional resources and databases, including effective maintenance of sensitive information
managing the roster, schedule and correspondence for training within the legal branches, such as the Continuing Professional Development Program
providing administrative support for the legal branches' business planning, including assistance with planning days
providing support for lower-level officers within the team, including providing and overseeing training on key functions.
How to Apply
To apply for this position, please submit your application in our online recruitment system. You will need to:
Provide a summary ( no more than 500 words ) that outlines your skills, knowledge, and experience and why you should be considered for this vacancy. You should take into consideration the position overview (including any detailed position specific requirements) when drafting your response. Where possible include specific relevant examples of your work.
Upload your Resume
Provide contact details for 2 Referees.
The APS work level standards are structured to clearly differentiate between the work expected (i.e. responsibilities and duties) at each classification level. We encourage you to review these when writing your application.
Eligibility
Citizenship - to be eligible for employment with the Department, you must be an Australian Citizen or, in limited circumstances, in the process of obtaining it.
Security Clearance - our successful candidate is required to hold, or have the ability to obtain, and maintain a Baseline security clearance.
Please refer to the Job Information Pack for more information about the role.
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