Department of JusticeCrown LawState Litigation OfficeApplications must be submitted by Monday 25 November, 2024 11:55 PM AEST.Award/Classification:Tasmanian State Service Award - General Stream Band 3$72,605.00 to $78,481.00 pro rata, per annumEmployment type:Permanent, full-timeRegion:SouthLocation:HobartThis position assists Crown Law legal practitioners in the conduct and management of the business of the Office by providing high level administrative and clerical support in civil litigation matters.We encourage applications from Indigenous Australians, people living with disability, people from diverse cultural and linguistic backgrounds, mature age workers, and LGBTIQA+ people.The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact listed at the end of this vacancy.We are a diverse and inclusive workplace and understand the importance of flexible working arrangements. Talk to us about how this could work for you.Hours per fortnight:73.50 hours per fortnight - flexible options available.Duties:Provide comprehensive clerical assistance and support including high quality document production and preparation of correspondence and other legal documents to a high degree of precision and accuracy to support the efficient and effective delivery of civil litigation services.Undertake a wide range of clerical and administrative duties to support the efficient and effective delivery of civil law services by the State Litigation Office, including opening, closing, and archiving civil files, the preparation and compiling of court and other legal documents.Undertake transcription services for legal practitioners with a high level of speed and accuracy.Undertake data entry including the updating and maintenance of the legal practice database, and utilise the database tools for preparation of documentation.Provide personal and telephone reception facilities of a high quality ensuring sensitive and confidential handling of enquiries, including attending to public enquiries, liaison with self-represented litigants, the legal profession, courts, and tribunals.Ordering and receipting stationery requirements and undertake daily maintenance of office equipment.Work collaboratively as part of a team including providing support and guidance to administrative assistant positions.Provide relief for other administrative and clerical positions in Crown Law as required.Pre-employment Checks:The Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion, or transfer. The following checks are to be conducted:Arson and fire settingViolent crimes and crimes against the personSex-related offencesDrug and alcohol related offencesCrimes involving dishonestyCrimes involving deceptionMaking false declarationsMalicious damage and destruction to propertySerious traffic offencesCrimes against public order or relating to the Administration of Law and JusticeCrimes against Executive or the Legislative PowerCrimes involving ConspiracyDisciplinary action in previous employment.Application Process:To apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills, and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV. We do not require a separate statement addressing the selection criteria.Please note if you submit the details of your referees with your application the Selection Panel may contact them without notifying you.Please apply online by clicking the 'Apply Now' button.Refer to the 'Information for Applicants (DOJ)' document for further information. Please note, attachments must be in Microsoft Word or PDF format.If you are unable to submit your application online, please contact the Department of Justice Recruitment Team on (03) 6166 1435.Important Steps:Review the Statement of Duties and consider if you meet the requirements.Speak to the Contact Officer if you have any questions.Submit your application including any additional documents as specified in each individual job vacancy notice.
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