Lead Construction Project Coordinator

Science and Technology Facilities Council Salary: £34,905 – £37,173 per annum (dependent on skills and experience) Contract Type: Permanent Hours: Full-time (flexible working available) Location: Rutherford Appleton Laboratory, Harwell, Oxfordshire OX11 0DE Closing date: 24th November 2024 Together, our scientists, technologists, engineers and business support team explore the unknown and turn what they find into work that changes the world around us. Whether it's sending probes into space or finding new ways to treat cancer, everyone here plays a vital role in making a positive difference to society.
Come and discover how much you can achieve when you're surrounded by world-leading experts, encouraged to constantly learn and empowered to explore your curiosity.
Key accountabilities Leading, overseeing and developing the Project Coordinator team at RAL Day-to-day project status tracking (both project management and design team) within the project tracker system, maintaining a detailed and up-to-date system for management reporting Assisting in project triage for any new projects, alongside maintaining a pipeline tracker Ensuring that project information is up to date to enable client reporting, and that Estates management information is produced to the highest degree of accuracy. Assisting the project manager and designers with project coordination. Line-managing three other project coordinators Being a leader in the development of the PMO systems and project templates, and managing the quality control/updates to said templates. Liaising closely with their counterpart in the North to align systems and processes. Assisting in project audits Having a key role in maintaining continuous improvement and driving forward key initiatives. Role Responsibilities Managing and overseeing the project management function (tracking system and templates) and STFC's project management process. Ensuring that project information (including project document storage and information held with the CAFM system) is accurately coordinated with the wider Estates teams, and that handover documentation is collated and stored. Supporting project managers throughout the lifecycle of Estates projects. Implementing and managing the centralised directory for project documentation and tracking, ensuring a single source of truth for project information. Triaging projects within the definition of the Estates workstreams, allocating projects to the relevant works stream lead for review. Chairing and managing the Projects review committee meetings, to allow departments to discuss project needs and pipeline with a key Estates team collective. Ensuring that the systems, forms and templates are kept up to date, assisting the document owners with regular updates or changes, keeping accurate records, and ensuring that quality management is maintained. Managing customer interfaces with the PMO function, being the main point of contact when facilitating services requests and project updates. Communicating with all stakeholders. Managing any development and changes to the PMO system, in line with estates strategy and continuous improvement requirements Supporting and training stakeholders in relation to the PMO project management processes. Delivering workshops to new and existing members of the Estates office to ensure knowledge and understanding of agreed STFC processes are understood and communicated. Managing the wider Construction team SharePoint system, maintaining tracker for meetings with commercial, DI, SHE, fire etc. Coordination and management of the project team's contractor management system. Overseeing the site access process and ensuring compliance with STFC policies and procedures. Regularly completing CPD and formal study in order to gain qualifications and advance personal effectiveness. Understanding the requirements of UKSBS procurement rules within the contract management aspect of the role to ensure effective collaborative working. Manage and develop tracking for procurement requirements, town and country planning applications, building control etc. In-depth understanding of the wider Estates team's requirements to ensure stages of the project lifecycle are controlled and executed effectively, taking into consideration other departments' requirements and needs. Estates and Corporate Responsibilities As a member of STFC's Estates Services, proactively support the Estates remit to deliver flexible, customer-focused and efficient services that support the delivery of STFC's vision, values and objectives.
The Estates Services team needs to be agile and able to adapt to the ever-changing needs of our diverse customer base; therefore, it is expected that the post holder will demonstrate a flexible and adaptable approach.
All members of the Estates team will, from time to time, be expected to lead or participate (appropriate to band level) in STFC and Estates projects that may be outside their normal remit.
Person Specification Qualifications Essential Significant experience using the Microsoft Power Platform suite, including detailed knowledge of SharePoint, Teams, and Power Automate. APM Project Fundamentals Qualification or RICS project manager qualification Significant experience or qualification in business administration or construction-related discipline. Knowledge and Experience Essential Understanding of contractor management Knowledge and understanding of the Construction Design Management Regulations 2015 Working knowledge of the NEC4 contract Awareness of various construction legislation, eg. Control of Asbestos Regulations 2012 Understanding of the project life cycle and RIBA stages of work Understanding of public procurement requirements Excellent general IT skills using MS Office, including Project and Excel General understanding of finance Understanding and use of contract administration software such as CEMAR. Personal Skills and Qualities Essential Able to perform effectively within tight timescales, and create a positive client environment. Demonstrate problem-solving capability, with the ability to maintain a flexible and collaborative approach. Ability to demonstrate strong organisational and time management skills. Excellent interpersonal skills, demonstrating an ability to negotiate, network with and motivate teams and individuals at all levels of management, both within, and external to the organisation. Knowledge and understanding of the project management process in accordance with APM and RICS, in order to develop systems suitable to ensure quality planning, organisation and control is in place to complete project successfully minimising risks. Ability to build strong working relationships with stakeholders in the project management process Ability to work autonomously and demonstrate high levels of resilience when working under pressure. Able to think creatively, and make timely, appropriate decisions in high-pressure situations. The ability to take ownership and responsibility for consequences of decisions. STFC values their employees by offering a benefits package designed to provide an excellent work/life balance including 30 days' annual leave, 10.5 public and privilege holidays, flexible working hours, a workplace nursery, exceptional average salary pension scheme, social and sporting activities and societies and a subsidised restaurant.
As one of Europe's largest research organisations, this is a place where there's always something new to learn about the world around us, about your career, but most of all, about yourself.
Join us and discover what's possible by submitting your CV and covering letter which outlines how you fulfil the criteria specified, along with your motivation for STFC and the role.
About The Science and Technology Facilities Council (STFC) As one of Europe's largest research organisations, we ask the biggest questions in the universe to find answers that change the world around us. We seek understanding. We're proud of the impact we make. And we're committed to helping build a globally competitive, knowledge-based UK economy. Being part of all this means contributing to work that pushes boundaries and creates possibilities. You'll work with, and learn from, true experts. Whatever your role, you'll be free to question, and encouraged to share ideas. And, in a positive and supportive culture, you'll discover just what a difference you can make when you're equipped and inspired to excel.
We're a place where curious minds thrive. Not bound by profit, we explore ideas that others don't, ask questions that others won't, and discover answers that others are not equipped to find. And, alongside Mars landings and black holes, we also explore diverse, international projects in everything from science and engineering to computing and technology. Whether it's at the cutting edge or behind the scenes, our work is intellectually challenging. It's very often ground-breaking. And it's endlessly, irresistibly fascinating.
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About UK Research Innovation (UKRI) UKRI is an organisation that brings together the seven disciplinary research councils, Research England and Innovate UK. Together, we build an independent organisation with a strong voice and vision ensuring the UK maintains its world-leading position in research and innovation.
Supporting some of the world's most exciting and challenging research projects, we develop and operate some of the most remarkable scientific facilities in the world. We are pushing the frontiers of human knowledge through fundamental research and delivering benefits for UK society and the economy through world-class research, skills and business-led innovation.
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Disability Confident Employer As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy/ies. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
How to apply Online applications only preferred for this role. Please submit a CV and covering letter which clearly outlines how you fulfil the criteria specified along with your motivation for UKRI and the role. Ensure that the job reference number is included in the filename description of each document uploaded. Note that failure to address the above criteria or submit an application without a covering letter may result in the application not being considered. Assessment will only be based upon the content of your submitted covering letter and CV and not the 'experience' section of the application.
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