I'm seeking a proactive Administrative Assistant to support various tasks and ensure efficient operations across multiple areas.
Key Responsibilities: Manage and organise email inboxes, ensuring prompt responses and effective communication.
Facilitate smooth internal communication through platforms such as Slack, Microsoft Teams, and email.
Assist with recruitment processes, including drafting job postings, scheduling interviews, and maintaining clear communication with candidates.
Perform essential administrative duties, such as maintaining accurate records and updating project trackers in ClickUp.
Support project management by monitoring deadlines, preparing progress reports, and ensuring timely task completion.
Develop and expand email lists; experience with list building and email marketing is a plus.
Oversee and coordinate the daily activities of team members, including designers and developers, to ensure projects are delivered on time and meet quality standards.
Conduct regular team meetings to provide updates, assign tasks, and address challenges.
Act as a liaison between clients and team members, ensuring project requirements and deliverables are communicated clearly.
Monitor team performance, provide constructive feedback, and support professional development.
Resolve conflicts or challenges within the team, fostering a collaborative and positive work environment.
Ensure all team members adhere to company processes and project timelines.
Perform data entry tasks to maintain accurate databases and records.
Ideal Candidate: Strong proficiency in English with excellent communication skills.
Must have a reliable internet connection and personal computer.
Experienced in using tools like Slack, Microsoft Teams, email, and ClickUp.
Highly organised with the ability to manage schedules, appointments, and deadlines effectively.
Demonstrates proactive problem-solving skills and a positive attitude towards teamwork and collaboration.
The assistant should be available to work from 9AM-5PM in the AEST (Melbourne, Australia) time zone.
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