About the RoleWe are seeking a highly skilled and experienced Project Administrator to join our team at JDL Strategies (CPD Education Pty LTD). As a Project Administrator, you will play a crucial role in managing, developing, reviewing, and negotiating variations to contracts, programs, projects, and services.
Key Responsibilities:
Coordinate and support project management, including preparation of project plans, master schedule maintenance, and preparation of high-level briefings and project status reports.Ensure accurate, complete, and updated project documentation.Manage budget and all financial aspects of the project.Coordinate process records, such as filing systems, project meetings, ITIL processes, etc.Develop and coordinate project KPIs.Schedule meetings with clients, stakeholders, internal departments, and create/maintain project schedules, and risk and problem records.Create and update project progress reports regularly to identify issues, benefits, and learnings, advising on next steps.Coordinate successful implementation of improvements within time, cost, and quality standards of the company.Track project tasks completion using control tools such as Microsoft Project, Excel, Microsoft Teams, and Trello board.Manage and monitor team members, including external suppliers and overseas teams.Maintain effective communication to maintain an adequate relationship with everyone involved in work activities and projects.Ensure compliance with all policies and procedures.Optimize efficiency in operations.Analyze project requirements, define scope, analyze project feasibility, and documentation, develop project plan, prepare reports for all stakeholders.Manage internal teams and third parties, defining roles and responsibilities, and coordinate the project from start to finish.Meet with clients and work teams to ensure project efficiency.Provide daily support to the project team.Oversee work performed by contractors, such as Akhora (Social Media Agency), Innovate Solucoes digitais (ADS Traffic), and Wealthgoal Developers, and report on variations, such as deadline, service quality, and budget control.Present the project to internal and external stakeholders, negotiating deliverables, responding to inquiries, and resolving problems concerning delivery of project.Develop, review, and negotiate project variations, advising company Founder and CEO Julio De Laffitte on issues that require his attention regarding agreed decisions.Project strategy, planning, reporting, and mitigation of project risks and issues.RequirementsTo be considered for this role, you must have:
Relevant Diploma or higher, and a minimum of 3 years of work experience.You should possess:
Excellent written and verbal communication skills;Ability to work positively in a team environment and demonstrate a "can do" attitude;Superior attention to detail;Ability to work unsupervised and under pressure.The annual salary for this role is between $75,000 to $85,000 (plus superannuation) depending on level of experience.