International Student Homestay Coordinator / International Student Administration Assistant

International Student Homestay Coordinator / International Student Administration Assistant Job posted: 18/06/2024
Location: Melbourne | Southern Metropolitan
Job type: Full time / From 15/07/2024 - 20/12/2024
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Other
Reference: 1420620
Selection CriteriaHighly developed written and verbal communication skills.Highly developed organisational skills to produce work within set timelines.Demonstrated ability to manage a Homestay Student Program.Demonstrated understanding of the requirements of overseas students studying in Australia under the Overseas Student Program. Demonstrated capacity to undertake professional learning to achieve the best practice for school operations particularly in relation to the International Student program and overseas enrolment procedures.Role The successful candidate will work under the guidance of the International Student Coordinator (ISC):
This position is comprised of two roles.
International Homestay Coordinator Homestay Program: · The Homestay Coordinator will provide effective administration of the Homestay Program's day to-day, operations.
· Recruiting and orientating of all Homestay families; systematic monitoring; inspection, visiting and evaluation of Homestay and accommodation facilities.
· Maintains the database of past, current and potential Homestay and accommodation facilities, reviewing, recording and updating of all International Student homestay/accommodation addresses.
· Developing and implementing strategies to develop the homes stay accommodation program.
· Processes and reviews student applications for homestay placements
· Recruits appropriate host families who provide a comfortable and welcoming environment for students and who live within a reasonable distance of our schools.
· Processes and reviews host family home to determine suitability and appropriateness as according to International Education Division (IED) policy.
· Consults with the International Student Coordinator (ISC) and/or the ISC Assistant Principal to determine student placements.
· Assists in planning and organizing orientation meetings for families and international students.
· Organise and participate in medical appointment with homestay students.
International Student Administration Suport. Enrolment processes and Orientation Assistance · Assist with new enrolment interview and communication between parents, students and ISC.
· Assist newly arrived students in completion of forms, and introduction to college life.
· Assist newly arrived students in obtaining uniform, textbooks.
· Organise with airport pick-up and prepare the relevant documents.
 Maintain Student Documentation · Establish and maintain international student records.
· Establish and maintain international student files.
· Maintain databases and records, ensuring compliance with International Education Division (DEECD) quality Assurance Framework.
· Ensure all VISIT requirements are completed in a timely manner.
Communication Assistance with student welfare and academic management. · Assist international coordinator to communicate/interpret with parents as requested.
· Communicate with parents regarding student progress, attendance, academic achievement, and wellbeing.
· Assist ISC with orientation program for new students.
· Develop and promote relationships with parents, homestay providers and students.
· Attending parents and teacher interview
· Translate or interpret teachers, email and teachers, conversation, pass on the reports, emails and the invoice to parents and students.
· Support ISC with the student induction process.
Wellbeing and academic assistance · Assist with daily rollcalls, monitoring and recording of international student attendance and follow-up with phone calls/correspondence to parents/relations/Homestay providers as required.
· Attend student doctor's appointment.
· Provide a copy of school reports to agents and parents and debrief as required.
· Assist ISC in developing in-house activities and celebrations.
Responsibilities · Implement, manage, and monitor Homestay arrangements including inspection of
Homestays (via visiting) and maintain documentation.
· Manage student homestay fee payment.
· Ensure that all student record keeping, and database requirements are compliant and completed in a timely manner, liaising with other key staff with enrolment responsibilities.
· Induction of Homestay families
· Compliance with the Commonwealth Register of Institutions and Courses for Overseas Students (CRICOS)
· Ensure that the International College develops, manages, and maintains its operations in a manner that meets the CRICOS accreditation requirements, including monitoring and evaluating all aspects of the CRICOS program requirements.
· After school and holiday emergency duty (in the absence of the ISC)
o Respond to Homestay, parents, and student phone call.
o Attend/ assist students with emergency treatment.
o Report and contact the ISC and/or the Assistant Principal (AP) (or a member of the Principal Class if the AP is not available.)
Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education (the department) is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the department. The department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see  Workplace adjustment guidelines ).
Aboriginal and/or Torres Strait Islander applicants can contact Brett West, Yamatji man, in the Koorie Outcomes Division to talk about the recruitment process, the department and supports for Aboriginal and/or Torres Strait Islander people in the department. Mobile: 0477 726 801 or email on:  ******
Child Safe Standards Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx Location ProfileEstablished in 1955, Brighton Secondary College has a tradition of excellence. Students are offered an outstanding program in a structured supportive and caring environment in which they are encouraged to reach their full potential. The school is set in a leafy bayside suburb close to the beach and the city.
A broad curriculum offers student academic studies, creative and performing arts, technology studies, social development and sporting competition. At junior levels there is a comprehensive range of subjects including health, music, drama, languages, food technology, ICT and materials technology. A broad range of VCE studies is offered, as well as vocational studies at senior levels.
Visions and Values VISION
Brighton Secondary College is a safe place where all have the opportunity to achieve personal excellence through collaboration based on respect, empathy and integrity.
MISSION
Our mission at Brighton Secondary College is to develop future-ready global citizens
We strive to prepare young people to thrive and contribute in the world beyond school. We do this by creating responsible, empathetic citizens who are adaptable, life-long learners and critical thinkers.
VALUES LIVED
- We strive for personal best in all pursuits
- We take pride in what we do
- We make the most of all opportunities we are given.
- We encourage learning
- We question and seek solutions
Respect
- We treat others as they would like to be treated.
- We take pride and respect in ourselves and our environment
- We accept and celebrate difference and diversity.
Integrity
- We take ownership for our actions and embrace constructive feedback.
- We follow through on our intentions.
- We are honest and transparent
Empathy
- We are sensitive to the needs of others
- We try to understand the needs of all min our school community.
- We listen in order to understand.
Teamwork
- We share knowledge and harness our collective strengths.
- We collaborate with others to work towards common goals.
- We believe everyone has a responsibility to contribute.
Full time / From 15/07/2024 - 20/12/2024
Job classification:Contact:Anne Stout (Interim Principal) | 03 9592 7488

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