Job Description Working Hours |Monday-Friday 9am-5pm
Salary |£26,000- £30,000 per annum
Here at MJ Quinn, we currently have an exciting opportunity for aHRIS Administratorto join the business. The position will be based in our Head Office in Knowsley, Liverpool.
Who are MJ Quinn: MJ Quinn are an established national organisation, with contracts covering the length and breadth of the UK and Ireland. We have over 1500 workers delivering our services. We believe in creating great connections, with our customers, our people, and our world.
About the Role: The Human Resources Department (HR) provides overall advice, guidance and direction on human resource management issues and administrative support functions related to the management of its employees.
Reporting into the HR Manager, the primary objective of theHRIS Administratoris to be responsible for all HR correspondence and documentation, and to act as a first point of call for HR related queries including Absence Management, Training & Development, Employee Relations, Performance Management, and basic health & safety queries.
Responsibilities of the role: The key responsibilities of this role include, but are not limited to, the following tasks:
· Typing up Policies & Procedures, proof reading these and researching key parts as and when required.
· Managing the departments correspondence, Including phone calls, emails, and letters.
· Entering data and producing ADHOC reports, management reports, such as absence and leaver stats.
· Managing Inventory of office supplies, including stationery and IT equipment to ensure smooth office operations.
· Creating travel bookings for business executives, employees, and company events.
· Inputting data into HR information system ensuring that staff records are kept up to date.
· Filing, issuing of contracts of employment, references and other staff related paperwork.
· Attend meetings/team briefs and produce and distribute accurate notes.
· Provision of basic HR and Recruitment.
· Assist with mergers & acquisitions.
· You will also act as a first point of call for queries coming into the department including queries relating to Recruitment & Selection, Absence Management, Training & Development, Employee Relations, Performance Management, and basic health & safety queries.
· To promote a positive and professional image of the "People" department at all times adhering to company policies procedures and standards.
· To work safely and responsibly within MJ Quinn's values and operational policies, procedures, and accepted behaviours to avoid harm to yourself, those around you and our neighbours and communities.
· Raising and following up on non-conformance reports, to ensure that any actions identified, pursued, and resolved.
· Cover reception duties as and when required.
Essentials: Excellent written communication skills. Excellent verbal communication skills. Ability to work as part of a team and independently. High level of accuracy and attention to detail. Able to use Microsoft Office applications such as word and excel. Good organisational and time management skills. Ability to collaborate, provide HRIS support, and to train staff. Ability to keep up with innovation and trends in HRIS Administration. Desirables: Have strong planning, organisation, and monitoring abilities. Enjoy a challenge, have excellent interpersonal skills and the ability to communicate at all levels A degree in information systems, computer science, business administration, HR management, or similar. Administrative experience. Have a strong orientation towards quality, safety, and continuous improvement. Experience in performing diagnostic tests and audits, as well as documenting processes in a HRIS. A legal right to work in the UK. Benefits packages: 33 days holiday Competitive salary Medicash Scheme Pension Scheme Gym & Retail Discounts X2 Life Assurance Should you feel you have similar experience and you're looking for a new challenge then we would love to hear from you!
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