A new opportunity has arisen working within both the HR and Facilities team to provide efficient and accurate administration to both functions to deliver an excellent service to the society.
As this role works across two departments, we are looking for someone who is organised and able to demonstrate flexibility in order to adapt to the differing work requirements ensuring that all tasks are completed in a timely manner and specifically relating to payroll, within the set monthly processing time frames.
Salary and working hours: Annual salary of circa £25-26K depending on skills and experience
35 hours per week, Monday to Friday, 9am to 5pm
Based at our Head Office, IP3 9SJ. Hybrid working available upon successful completion of probationary period
Your time will be split across the two departments as follows:
Payroll/HR You will take on the administrative responsibilities for preparing the monthly payroll collaborating with other departments in the Society and also external service providers to do this.
You will take on the responsibility of managing the benefits enrolment, onboarding and offboarding along with all ongoing associated benefits administration.
Recording and monitoring management information and providing monthly reports relating to areas such as 'Absence Management' and 'Headcount' to necessary stakeholders.
Facilities You will take the lead on providing reports regarding Environmental Data Collation, KPI's and the Zendesk Insights Reporting on tickets.
A key element of the role will be to reconcile and process department invoices and budget spreadsheet within agreed timeframes.
Providing efficient management of the facilities diary and mailbox ensuring timely follow up and service along with the general administration required by the team.
About you As a HR & Facilities Administrator, you will:
Have previous payroll/benefit admin experience
Have excellent administration skills with demonstrated experience
Have high attention to detail
Have intermediate Microsoft Office skills (Excel, Word, PowerPoint, Outlook)
Be discreet and able to maintain confidentiality
Have good interpersonal skills (phone and email)
Have great organisation skills and t he ability to be self motivated
Be able to demonstrate experience of taking ownership of your work and working within a team
You will be rewarded with On the job training and excellent career progression opportunities
The opportunity to participate in a discretionary bonus scheme
26 days annual leave, plus bank holidays
Pension scheme and free pension advice
Life insurance
Wellness programmes
Opportunities for volunteering with local charities
When applying for this role, please include details of why you are interested in the role. Please refer to our Candidate Privacy Notice on our website which confirms that your personal data will be destroyed after a period of six months. Ipswich Head Office, Freehold House, The Havens, Ransomes Europark, Ipswich, IP3 9SJ.
Department Human Resources
Job Title HR and Facilities Administrator
circa £25-26K depending on skills and experience
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