Position Overview:The HR Administration role is primarily responsible for providing support in various HR functions and ensuring efficient operation of the HR department. This position requires attention to detail, strong organizational skills, and the ability to handle sensitive information confidentially. Undertake all recruitment and selection related administration including advertising, managing recruitment inbox, scheduling interviews and liaising with applicants. Co-ordinate and manage on-boarding and off-boarding processes for employees, contractors and temporary staff including assisting with inductions where needed. Monitor and track completion of activities such as induction programs and probation reviews, and undertake administration related to cyclical people activities such performance reviews and salary advancements. Co-ordinate processes, documents and records for employee movements and changes including producing and updating organizational charts. Prepare employment contracts, letters, new employee packs, induction packs, and other HR documents and correspondence. Co-ordinate training and development requirements, make course bookings, liaise with attendees and facilitators, and manage and track attendance. Maintain all HR records, files, registers and databases. Collate and provide payroll variations information/paperwork to the Assistant Accountant and work closely on payroll processing, acting as back-up if needed. Manage internal and external HR enquiries, respond to information requests and maintain information flows with business areas regarding HR processes. Co-ordinate administration of Work Health and Safety matters and related activities. Undertake general administration tasks to ensure the effective operations of the Unit e.g. preparation of payment requests, travel arrangements, co-ordinate meetings and provide general administrative support to Company. Assist with office services, front office reception and switchboard tasks when needed. Contribute to the delivery of HR projects and programs. Maintain effective relationships with internal and external stakeholders.
Requirements
Experience in general administration, reporting and document management, preferably within a Human Resources function.
Strong administration and written communication skills with excellent attention to detail and passion for delivering work to a high standard.
Strong organisational and time management skills including the ability to manage competing and/or changing priorities, and deliver to deadlines.
Proven team oriented approach to work, with demonstrated ability to work collaboratively and co-ordinate information flows within the team and with other business areas.
Well-developed communication and interpersonal skills and the ability to interact positively with a wide variety of stakeholders with the confidentiality, professionalism and discretion required in a HR function.
Demonstrated drive and initiative, with a proactive approach to work and willingness to undertake tasks outside of core remit.
Good research, analytical and problem solving abilities.
Advanced proficiency in Microsoft Office Word, Excel, Outlook, PowerPoint and preferably Visio, and experience using databases and online systems.
About the Company
Arna Pharma is a leading pharmaceutical company dedicated to improving global healthcare through innovative solutions. With a focus on research, development, and manufacturing of high-quality pharmaceutical products, Arna Pharma aims to address unmet medical needs and enhance patient outcomes worldwide. Equal Opportunity Employer:Arna Pharma is an equal opportunity employer and is committed to diversity in the workplace. We celebrate the unique qualities and perspectives of each individual and encourage applications from all qualified individuals, regardless of race, ethnicity, gender, sexual orientation, age, religion, disability, or veteran status. Join Our Team:If you are a motivated professional with a passion for driving business growth and making a meaningful impact in the pharmaceutical industry, we invite you to apply. Join us in our mission to innovate healthcare and improve lives around the world. To apply or refer someone, please reach out to our HR department at
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