??????? Life at Vinnies At Vinnies, we are what we do.
We believe in making a difference.
We are one of Queensland's most-loved charitable organisations and are committed to leading with our values and mission at heart.
We work together to build a legacy that we can be proud of, supporting those in need within our communities.
Our companions are why our journey started, striving to shape a more just and compassionate society.
Our employees, members and volunteers are the reason our journey continues, and why we will succeed.
What we can offer you Work with a purpose – not your average organisation and not your average role!
Competitive hourly rate and excellent employment benefits under our Employee Agreement Salary packaging arrangements – helping you save on tax Access to our Employee Assistance Program – our employees are our most valuable asset A welcoming and inclusive environment where you'll always feel part of a team The Role As the Administration Officer, you will be responsible for providing proficient and professional administrative and reception services within the housing team.
Working under general guidance and within set guidelines, you will be required to undertake a range of administrative tasks, assist senior employees with specific projects as directed and provide management support to administration employees and volunteers.
Managing the day-to-day operations of a busy reception, vehicle management, and building site maintenance/security as directed.
A key focus of this role is to ensure the provision of timely and accurate customer-centred support which enables Vinnies Housing to efficiently achieve desired outcomes across business operations.
This is a Permanent, Part-Time Position (20 hours per week ) role based in South Brisbane Key Responsibilities Deliver high level administrative support to the Leadership Team and provide operational support to regional employees and volunteers Draft, prepare and coordinate high level communication including correspondence, submissions, reports and presentations, often of a complex or sensitive nature, for the Housing Leadership Team.
Provision of financial support to the team including the processing of invoices, receipts and reconciling all accounts daily Management of required database/s including data entry and oversight of data accuracy and associated compliance requirements Ensure all documentation is appropriately completed and recorded, for example rent calculations, reviews, bond lodgements, leases, routine and condition reports, consents and other documents as required Undertake the development and distribution of tenant information and resources Record all actions in our Client Management System, including documentation completed in a timely manner Draft and assist in the collation and/or distribution of online newsletters and surveys Support the transition of manual processes to automation/online processes Ensure that complaints and/or feedback procedures are adhered to, addressed, and recorded promptly in accordance with organisational policy and procedures, referring matters to the Quality and Compliance Lead as appropriate Undertake other duties, which are assigned from time to time by your Manager Comply with all WHS duties and responsibilities as a worker in accordance with the document WHS Directive: WHS Roles and Responsibilities and the WHS Act 2011 In all duties, comply with the behavioural expectations set out in the St Vincent de Paul Society Queensland Code of Conduct, and our policies and procedures To be successful in the role, you will meet the following criteria Minimum Certificate III in Business Administration or equivalent professional experience Extensive experience in a high-volume administration support role Microsoft Office suite proficiency with advanced aptitude in Word, Outlook and Excel, and online data management and record keeping tools.
Resilient and adaptive with a professional attitude that promotes SVdP's core values Ability to work with a diverse range of key stakeholders Developed interpersonal, communication and organisation skills and personal aptitude for attention to detail and data accuracy Understanding of and commitment to the philosophy of the St Vincent de Paul Society Queensland and an ability to work in accordance with policies and procedures to promote the values and mission of the Society Ready to apply?
We can't wait to hear from you.
You can submit your application via SEEK or directly on our careers page!
Having the right people in our team is important to us.
Before joining our team, we'll undertake pre-employment checks including references, a police check, and proof of qualifications.
We are committed to meaningful equity and diversity in our workforce.
Applications from Aboriginal and Torres Strait Islander peoples is strongly encouraged.
To be eligible for this position you must have an appropriate visa to work in Australia/New Zealand.
