House Administration Officer, Ongoing, Commencing Term 1 2025

Job posted: 08/11/2024
Kurunjang Secondary College is a stand-alone Years 7 to 12 college with a current population of over 904 students.
It is situated in the Western Metropolitan suburb of Melton, Victoria.
The college community is committed to a shared vision of Learn, Grow, Achieve Together. The focus is on enhancing student outcomes, particularly in the areas of literacy and numeracy. In addition, our plan is to improve results in our VCE student outcomes and increase the participation of students into tertiary, particularly university, education. This plan is informed by our work in Effective Teaching and Learning, Coaching, the use of a consistent teaching schema, called the Effective Learning Framework (E.L.F), and collaboration through a variety of Professional Learning Teams (PLTs).
Kurunjang Secondary College Values are: AchievementRespectResponsibilityThe school is in the second year of its Strategic Plan period. The college community is committed to a shared vision of Learn, Grow, Achieve Together. The focus is on enhancing student outcomes, particularly in the areas of literacy and numeracy. In addition, our plan is to improve results in our VCE student outcomes and increase the participation of students into tertiary, particularly university, education. This plan is informed by our work in Effective Teaching and Learning, Coaching, the use of a consistent teaching schema, called the Effective Learning Framework (E.L.F), and collaboration through a variety of Professional Learning Teams (PLTs).
Kurunjang Secondary College Vision:
Our vision for the college not only outlines where we hope to see ourselves in the future, but also comprises a declaration of our high-level goals. We have chosen the following statement as our vision at Kurunjang Secondary College: Achieve success for our community through respect, responsibility and collaboration.
Kurunjang Secondary College's Core Purposes:
The College has a whole school literacy program through Years 7 to 9 called the Kurunjang Literacy Program (KLP).
The AVID (Advancement via Individual Determination) program has expanded to include Years 7 to 10 AVID Elective, Years 7 and 8 Student Success, as well as a whole school approach to Writing, Inquiry, Collaboration, Organisation, and Reading (W.I.C.O.R).
A range of support programs are in place to ensure that the educational, social, and emotional needs of students are met. The college is structured into sub schools; vertical teams in Years 7-10 and horizontal teams in the Senior School. Each with a dedicated team comprising of an Assistant Principal, Lead Teacher and Co-Coordinators.
Years 10, 11 & 12 subjects are blocked together giving students the opportunity to accelerate into VCE subjects whilst in Year 10 and Year 11. Kurunjang Secondary College students can access a wide variety of VET subjects through the Western Edge Cluster of Melton schools.
Kurunjang Secondary College is a School Wide Positive Behaviours (S.W.P.B) school with a designated Behaviour Matrix linked to the college values.
The successful applicant needs to demonstrate capacity to continue to develop a united vision and direction for Kurunjang Secondary College relating to building a culture of cooperation, perseverance and high expectations. The college has three assistant principals that work closely with the principal as a highly effective and united team on a whole school improvement strategy.
Kurunjang Secondary College's Child Safety Code of Conduct: Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment in accordance with their legal obligations including the Child Safe Standards. Kurunjang Secondary College's Child Safety Code of Conduct is available on the school's website. All successful candidates will be required to provide documentation outlining suitability to working with children. This organisation promotes the safety, wellbeing and inclusion of all children, including those with a disability. Kurunjang Secondary College also promotes the safety and wellbeing of Aboriginal children, and encourages applications from Aboriginal peoples. This organisation promotes the safety and wellbeing of children from culturally and/or linguistically diverse backgrounds, and encourages applications from people from culturally and/or linguistically diverse backgrounds. Applicants are welcome to elaborate on experience they may have working with Aboriginal children and/or communities, children with disabilities and children from culturally and/or linguistically diverse backgrounds. More detailed information about the school, its ethos, programs, strategic plan 2022-2026, vision and values can be found on our website www.kurunjangsc.vic.edu.au
Selection CriteriaSC1 Capacity to undertake routine support tasks across a range of functions in one or more work areas within a school environment.
SC2 Demonstrated capacity to communicate effectively with members of the school community including students and the capacity to provide support and/or attendant care to students where necessary.
SC3 Demonstrated proficiency in the use of office systems, software or technical equipment as relevant to the position i.e. CASES21, Compass, Microsoft Office Systems including mail merge.
SC4 Capacity to work cooperatively with a range of people including teachers, education support staff, students and parents.
SC5 Demonstrated capacity to work in a fast-paced environment requiring time management skills and ability to prioritise.
SC6 A commitment to professional learning and growth.
RoleResponsibilities The position of House Administration officer will provide high level administrative support to the relevant House Assistant Principal, its staff and students.
This role is a front facing role that works closely with the House Assistant Principal, House Coordinators, staff and students.
General An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the coordination of a work area under the direction of the principal or a manager.Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.
Responsibilities· Monitoring of unapproved absences and late arrivals to class, bringing patterns of concern to the coordinator's attention, and calling parents as directed.
· Liaise with coordinators about attendance and record on Compass.
· Issuing of student timetables as required.
· Assist the College's Student Enrolments & Attendance officer in the production and processing of attendance letters as per policy.
· Liaise with the College's Student Enrolments & Attendance officer on new student enrolments and exits from the house team.
House Reception · Greeting all student and staff presenting to the house office, promptly directing queries as necessary and appropriate to other house staff.
· Answering incoming phone calls to the house office and in the absence of other house team staff.
· Issuing uniform passes and producing letters informing of uniform requirements to parents as directed.
· Collecting students from class and delivering notices as required.
· Allocate student lockers and ensure locker registers are maintained.
· Welcome new students to the College, arranging buddies and introducing new students to key staff and their homegroup teacher. Provide new students with a general tour, allocate student success packs and resources.
· Assisting in the booking of parent meetings.
· Maintain house team displays and noticeboards.
· Assist in the distribution of notices and forms in homegroup folders.
· Maintain homegroup noticeboards ensuring relevant notices are professionally displayed and updated in collaboration with the homegroup teacher.
· Produce notices, spreadsheets and reports as directed by the house team.
· Assist in the collation of newsletter, Facebook, website and college magazine articles from the house team.
· Ensure accurate family details including phone numbers, email and home addresses are maintained, completing change of details forms as required and providing to the College's Enrolments and Attendance officer for processing.
· Photocopying, filing, and scanning of house team notices.
· Ordering stationery and house rewards.
Achievements and Events · Assist in the student success ticket administration, monitoring and issuing of rewards.
· Encourage student participation and the promotion of lunchtime activities programs.
· Processing of power point presentations and packs for house assemblies and information evenings.
· Preparation of certificates for assemblies and College events.
College Wide Support · Assist in the preparation of resources for Student Success / Tutorial sessions.
· Assist the house Assistant Principal with the administration of their whole school responsibility i.e. School Connectedness, Student Voice and Agency, Student Transition, Senior School.
· At the request of the Principal or Business Manager, perform duties that will assist in the efficient functioning of the College.
· Perform general education support staff duties as required in the event of absences of other staff.
· Ensure work areas are in a clean, safe and orderly condition at all times.
· Ensure professionalism, efficiency, cheerfulness, reliability, politeness and teamwork are implemented, followed and supported at all times.
· At all times working to create a professional environment, which upholds and displays the Schools' values of respect, achievement and responsibility.
· Undertake other duties relevant to the field of responsibility as requested by the Business Manager or Principal.
This position description describes in general terms the normal duties which the successful candidate is expected to undertake. However, the duties described may vary or be amended from time to time without changing the level of responsibility associated with the position.
Who May ApplyIndividuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via ******
Child Safe StandardsVictorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
A cover sheet providing contact information including home address, email and phone number.A CV with a summary of experience and qualifications.Specific Key Selection Criteria response.The names, email addresses and contact details for three referees.Please also ensure that your name is included in the header of each document.
All applicants should ensure that their personal profile on Recruitment Online is up to date.
Applicants seeking further information about the College or this position, are encouraged to contact the Principal, Ms Aylin Gokmen, or Business Manager, Vicki Grandison, prior to the closing date of applications. Please contact the General Office on 03 9743 9211 or email ****** Conditions of EmploymentAll staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.A probationary period may apply during the first year of employment and induction and support programs provided.Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
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