Job Description Location: Western Region | Melton
Job type: Full time / From 28/01/2025
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Administration/Secretarial
Reference: 1450074
Selection Criteria SC1 Capacity to undertake routine support tasks across a range of functions in one or more work areas within a school environment.
SC2 Demonstrated capacity to communicate effectively with members of the school community including students and the capacity to provide support and/or attendant care to students where necessary.
SC3 Demonstrated proficiency in the use of office systems, software or technical equipment as relevant to the position i.e. CASES21, Compass, Microsoft Office Systems including mail merge.
SC4 Capacity to work cooperatively with a range of people including teachers, education support staff, students and parents.
SC5 Demonstrated capacity to work in a fast-paced environment requiring time management skills and ability to prioritise.
SC6 A commitment to professional learning and growth.
Role Responsibilities The position of House Administration officer will provide high level administrative support to the relevant House Assistant Principal, its staff and students. This role is a front facing role that works closely with the House Assistant Principal, House Coordinators, staff and students.
General Responsibilities An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager. Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function. Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles. Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods. Responsibilities Student Attendance Monitoring of unapproved absences and late arrivals to class, bringing patterns of concern to the coordinator's attention, and calling parents as directed. Liaise with coordinators about attendance and record on Compass. Issuing of student timetables as required. Assist the College's Student Enrolments & Attendance officer in the production and processing of attendance letters as per policy. Liaise with the College's Student Enrolments & Attendance officer on new student enrolments and exits from the house team. House Reception Greeting all student and staff presenting to the house office, promptly directing queries as necessary and appropriate to other house staff. Answering incoming phone calls to the house office and in the absence of other house team staff. Issuing uniform passes and producing letters informing of uniform requirements to parents as directed. Collecting students from class and delivering notices as required. Allocate student lockers and ensure locker registers are maintained. Welcome new students to the College, arranging buddies and introducing new students to key staff and their homegroup teacher. Assisting in the booking of parent meetings. Maintain house team displays and noticeboards. Assist in the distribution of notices and forms in homegroup folders. Maintain homegroup noticeboards ensuring relevant notices are professionally displayed and updated in collaboration with the homegroup teacher. Produce notices, spreadsheets and reports as directed by the house team. Assist in the collation of newsletter, Facebook, website and college magazine articles from the house team. Ensure accurate family details including phone numbers, email and home addresses are maintained. Photocopying, filing, and scanning of house team notices. Ordering stationery and house rewards. Achievements and Events Assist in the student success ticket administration, monitoring and issuing of rewards. Encourage student participation and the promotion of lunchtime activities programs. Processing of power point presentations and packs for house assemblies and information evenings. Preparation of certificates for assemblies and College events. College Wide Support Assist in the preparation of resources for Student Success / Tutorial sessions. Assist the house Assistant Principal with the administration of their whole school responsibility. At the request of the Principal or Business Manager, perform duties that will assist in the efficient functioning of the College. Perform general education support staff duties as required in the event of absences of other staff. Ensure work areas are in a clean, safe and orderly condition at all times. Ensure professionalism, efficiency, cheerfulness, reliability, politeness and teamwork are implemented, followed and supported at all times. Undertake other duties relevant to the field of responsibility as requested by the Business Manager or Principal. This position description describes in general terms the normal duties which the successful candidate is expected to undertake. However, the duties described may vary or be amended from time to time without changing the level of responsibility associated with the position.
Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Conditions of Employment All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. Detailed information on all terms and conditions of employment is available on the Department's Human Resources website.
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