Job Details
APS 5 - $81,690 - $89,615
Finance (CFO)
Brisbane - QLD, Canberra - ACT
Who we are
The Finance Division supports the department to be efficient, effective, and financially sustainable through our business partnerships, the Finance Service Charter and our specialist centres of excellence. The division provides financial and management advice and support to the department, the offices of the minister and assistant ministers and to industry stakeholders. The division delivers on business objectives through the provision of high-quality customer service, advice and support and a nationally consistent approach to business, with consideration to the government's tight fiscal environment, its significant reform agenda and the department's imperative to maintain financial sustainability.
The Financial Services Branch administers policies, provides quality advice and a high standard of service in a range of functions including travel, credit cards, procurement, grants, accounts payable, accounts receivable, appropriation management, insurance, financial policy, and reporting.
The Grants Section promotes a centralised governance and best practice approach to departmental grants. This is done through a number of measures including the administration of the departmental grant policy, developing tools and templates for standardised governance and grant administration and providing advice and support to policy teams across the department on grant related activities. The Section undertakes reporting functions and quality assurance reviews of grant documentation, and is responsible for engaging with policy teams in the development and design of New Policy Proposals and supporting engagement with a Grants Administration Hub. The Section supports the relationship with the Department of Finance, and Business and Community Grants Hubs, and works closely with colleagues in other internal enabling areas including legal, risk, external budgets, budget strategy and finance business partners. The Grants Team takes pride in creating and influencing continued improvement activities and is also committed to promoting environmental sustainability in grants.
The Job
The role of the Grants Officer is critical to supporting the Grants Team and the broader Department's compliance with the Australian Government's Grants Policy Framework. The Grants Officer is expected to operate with a degree of autonomy and contribute to the effective delivery of government and the department's grant programs. The Grants Officer is an organised, proactive and eager to learn person, who will have the ability to support the administration of the team and provide specialised meaningful and timely advice. They will exercise both initiative and judgment in the interpretation and application of relevant policies, frameworks and legislation.
Primary Responsibilities
Support and assist in the provision of advice and guidance to policy areas on design, implementation, and management of grants according to relevant policies and procedures.
Proactively manage aspects of the team's calendar and mailbox, ensuring efficient flow of information throughout the day, timely organisation of meetings, effective tracking of emails, and drawing appropriate attention to priority information and matters.
Maintain and manage contact lists and prepare communications to policy teams.
Coordinate and collate agendas, briefing papers, reports and presentations for meetings.
Provide secretariat support for meetings as required, including minute-taking, appropriate scheduling of meetings.
Undertake research and draft responses to less complex correspondence and enquiries.
Manage records in accordance with approved processes and security practices.
Coordinate communication with the two grants administration hubs, as well as internal and other external stakeholders.
Preparation of new delegation instruments for grants programs.
Update and maintain the grants tracker.
Manage invoice processes.
Continuous improvement activities to seek out better ways to do things.
Supporting the broader work of grants as needed.
What we are looking for
Skills and Capabilities
We are looking for individuals who are motivated by the opportunity to work on cross-portfolio grants issues by contributing their policy and communication skills, along with their exceptional stakeholder engagement abilities, to deliver grants, policy, projects, secretariat support and initiatives which support all Australians.
To be suitable you should have most or all of the following skills, qualities and experience:
Strong written and communication skills to articulate findings and recommendations to management and executive audiences.
Stakeholder management skills to develop and manage key relationships with a broad range of internal stakeholders.
Time management and coordination skills to track progress and achieve quality and timely outputs.
High level of attention to detail with good analytical, problem solving and research skills.
Ability to adapt to changing priorities and deal with uncertainty.
Ability to draw on information from different sources as well as data analysis skills including the ability to collect, compile and assess a wide variety of material to assist with evidence-based reporting, recommendations and decision making.
Strong commitment to a culture of teamwork, excellence and continuous improvement.
Ability and eagerness to learn and actively listen to staff, colleagues, clients, and stakeholders.
Effectively manage competing priorities and project outcomes in line with team goals and objectives.
Ability to deliver high quality outcomes and meet deadlines in a fast-paced and changing environment.
Desirable Qualifications
An understanding of relevant legislation (PGPA Act) and the Commonwealth Grants Rules and Principles (2024).
Demonstrated knowledge and experience with Commonwealth grants design, implementation and management and/or relevant transferrable skills.
Eligibility and Other Requirements
Citizenship - To be eligible for employment with the Department of Climate Change, Energy, the Environment and Water you must be an Australian citizen.
Security Clearance - This position requires a Baseline Vetting security clearance. You will be required to obtain and maintain a clearance at this level.
For additional information, please read the Job Description below.
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