Job Description - Graduate Administrative Assistant, Employer Relations (STU001727) Job Description Graduate Administrative Assistant, Employer Relations - ( STU001727 ) Graduate Administrative Assistant, Employer Relations Department Name : D0013 M Davies College of Business Description The Graduate Assistant – Employer Relations & Career Events will have the unique opportunity to gain skills in event coordination in a higher education environment, budgeting, financial management, and outcomes reporting, all while interacting with Symplicity, a prominent career center management system utilized by career centers on campuses across the nation. DUTIES Coordinate all aspects of career fair planning, including creating the career fair in Symplicity (GatorHired), executing and communicating fair design, coordinating event set-up and tear-down as necessary, and sharing day-of-event details with relevant partiesUtilize Symplicity to oversee career fair registration and invoicing while assisting with the registration vetting processCorrespond with employers, utilizing professional communication skills, to assist with career fair-related inquiries, including registration, payment submission, and day-of-event detailsCommunicate logistical event needs to various on or off-campus entities, including UHD's Reservations and Parking Services, Chartwells, and off-campus catering partners Reservations and Parking Services, Chartwells, and off-campus catering partnersEnters data from employer and student evaluations and summarizes resultsTracks and reports relevant post-event dataProvides technical support to employers in their creation of GatorHired profiles, job postings, event registrations, and other online functionsReviews and approve employer recruiter accounts in GatorHired, which may include researching company websites and employer relations policiesExercises flexibility by cross-functioning in special events, on-campus recruiting, marketing, and various customer service roles in the Career Center office KNOWLEDGE, SKILLS, AND ABILITIES Excellent written, oral, and interpersonal communication skills for communicating with diverse populations of faculty, staff, students, alumni, and employersProficiency in Microsoft Word, Excel, and PowerPoint for basic correspondence, report writing, and creation of presentationsAbility to multi-task and meet project deadlines Ability to work some early evenings and weekends Ability to participate in professional development activities Ability to work an average of 20 hours a week for nine months, with a review at the end of each yearEEO/AA Qualifications Hold a bachelor's degree from an accredited institution of higher education prior to start dateEnrollment in the graduate degree program at the University of Houston-DowntownPREFERRED QUALIFICATIONSExperience in coordinating small or large-scale eventsExperience with design software programs such as Canvas or Adobe InDesign Hold a bachelor's degree from an accredited institution of higher education prior to start dateEnrollment in the graduate degree program at the University of Houston-DowntownPREFERRED QUALIFICATIONSExperience in coordinating small or large-scale eventsExperience with design software programs such as Canvas or Adobe InDesign About University of Houston Downtown The second-largest university in Houston, the University of Houston-Downtown (UHD) is a comprehensive, four-year, urban university in the heart of downtown. Led by President Loren J. Blanchard, UHD is a community of diverse faculty, staff, students, and regional partners dedicated to nurturing talent, generating knowledge, and driving socioeconomic mobility for a just and sustainable future. Since opening its doors in 1974, UHD has grown in size, scope, and service, now offering 46 bachelor's and 11 master's degree programs and 17 fully online programs within its four colleges: Marilyn Davies College of Business, College of Humanities & Social Sciences, College of Public Service, and College of Sciences & Technology. UHD educates approximately 15,000 students annually. With more than 77% of UHD's students coming directly from Harris County, UHD is not just a university in Houston, but Houston's University and an Anchor Institution for the region. UHD is recognized as a Hispanic-Serving Institution, a Minority-Serving Institution, and a Military-Friendly School. While the student population is largely Hispanic at 53% and African-American at 20%, more than 64 countries are represented. Furthermore, UHD has the most affordable tuition among four-year universities in Houston, and its graduates have the lowest student loan debt in the state. Importantly, 70% of UHD freshman students are the first in their families to attend college. UHD is one of the four distinct and separate components of the University of Houston System, which also includes the University of Houston, University of Houston-Clear Lake, and University of Houston-Victoria. Instructional Sites operated by UHD are University of Houston-Downtown Northwest, University of Houston-Downtown at Lone Star College Kingwood, and University of Houston-Downtown at Lone Star College CyFair. The University of Houston is an Equal Opportunity/Affirmative Action institution and recognizes protected classes of race, color, sex (including pregnancy), genetic information, religion, age (40 and above), national origin, disability, veteran status, sexual orientation, gender identity or status, and gender expression as required by federal law. Veterans and persons with disabilities are encouraged to apply. Required Attachments by Candidate : Resume, Class Schedule University of Houston-Downtown One Main Street Houston, TX 77002 713-221-8000
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