General Administrator – Faculty of Engineering (2 positions) Job no: 524916 Work type: full time Location: Sydney, NSW Categories: Administration, Business Development / Industry Engagement Employment Type: Continuing, Full Time (35-hour week)Remuneration: Level 5 position ($82,818 - $93,711 + 17% Superannuation)Location: Kensington, NSW (Hybrid Flexible Working available with a requirement of 2 days a week on campus)Enjoy a career that makes a difference by collaborating & learning from the best.Why Your Role Matters:Faculty of Engineering is seeking two General Administrators to provide effective day-to-day administrative, and facilities support within the Faculty of Engineering to ensure all services are provided efficiently to meet the operational needs of the Faculty.The role of General Administrator reports to the Schools Manager and supports the General Administrator Team Lead.The role has nil direct reports.Accountabilities:(please review the Position Description for a full list of Accountabilities) Provide high level administrative support to the School and other nominated teams across the Faculty of Engineering relating to administrative and facilities guidelines, processes and activities.Act as the first point of contact for internal and external stakeholders, maintaining effective channels of communication, analysing requests and correspondence to prioritise as well as urgent and often sensitive matters.Undertake School and/or Faculty reception duties, including face-to-face inquiries and assisting with receiving and distributing deliveries to the School.Provide effective specialist advice relating to administrative guidelines, processes, and activities.Develop and maintain detailed filing systems, spreadsheets, databases, websites, and other administrative systems.Coordinate School Meetings/events, including draft agendas, minutes, correspondence, briefing notes, guidelines, catering and room bookings, and setting up specific committees and meetings/events as required.Assist with recruitment processes including, new hires, casuals, renewals and visiting appointments.Respond to a range of in-person, telephone and email enquiries from internal and external stakeholders, and initiate, action or escalate as necessary.Review and monitor finance administration requests, including but not limited to, purchasing, travel, credit card reconciliation, expense reimbursements, payment requests and billing processes.Who You Are:To be considered you will hold Australian Working Rights or Australian Citizenship.Visa sponsorship is not available for this appointment.(please review the Position Description for a full list of skills and experience) Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.Advanced time management, organisational and problem-solving skills, including the ability to meet deadlines.Demonstrated administrative, facilities, procurement and/or store activities experience within a large and complex institution or equivalent.Well-developed interpersonal and written and verbal communication skills.Demonstrated experience providing effective customer service and support to clients at all levels.Highly proficient computer literacy with excellent skills in Microsoft Office applications.Ability to make sound judgements and work both independently and as part of a team.Demonstrated experience supporting and contributing to projects and initiatives.Demonstrated ability to apply, interpret, advise on and contribute to the development of protocols, procedures, guidelines and administrative systems.Advanced numeracy skills.Benefits and Culture:People are at the core of everything we do.We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world.Our benefits include: Flexible Working Options (work from home, flexible hours etc)Career development opportunities17% Superannuation contributions and additional leave loading paymentsAdditional 3 days of leave over Christmas periodDiscounts and entitlements (retail, education, fitness)
