General Administration/Receptionist - 2 days per week (Fixed term)Department of Education VIC – Plumpton VIC6 days ago, from Department of Education & Training VictoriaSpringside West Secondary College was established in 2018, in the growth corridor of the northwestern suburbs, in Fraser Rise. Our school is made up of 1600 students and over 180 staff.As a college, we embrace diversity and inclusion, and we are committed to students building their skills to achieve a range of pathways. We are a community of learners seeking to challenge each other to grow and embrace learning.Springside West Secondary College is dedicated to fostering an inclusive high-achieving culture and encompassing achievement in academic subjects, the arts, sport, and the pursuit of technological vocations. We strive at all times to know our students and direct their learning in accordance with our school values of Growth, Challenge, and Community.Selection CriteriaSC1: Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.SC2: Possess the technical knowledge and expertise relevant to the position, including the use of CASES21 and Compass School Management System.SC3: Demonstrated relevant technical knowledge and experience in the application of First Aid.SC4: Demonstrated capacity to communicate effectively in a team environment, including high-level oral and written communication skills.SC5: Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.SC6: A commitment to professional learning and growth for both self and others.RoleAn education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.A role at this range may include:Specific support tasks to achieve outcomes, typically involving accountability for a single function (e.g., ensuring data is properly maintained) or the coordination of a work area under the direction of the principal or a manager.Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialized student/teacher support roles that require specific qualifications and/or training.Technical tasks that require a sound knowledge of basic technical and/or scientific principles used to develop and adapt work methods.ResponsibilitiesProvide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, and supporting the organization of meetings.Maintain, enter and retrieve data from the school's IT systems, including computerized student, staff, and school records.Maintain and update office records, enrolment data, diary records, and basic written records.Support or coordinate the preparation of standard routine internal and external communication according to school procedures.Source basic data or factual information from given sources to support school administrative functions.Coordinate the delivery of administrative services within the school.In consultation with the principal, determine and manage work priorities within the school office.Develop and implement strategies to ensure effective administration procedures.Coordinate the implementation of requisitioning, purchasing, and issuing procedures.Manage client reception and office operations.Liaise with school staff regarding support requirements.Coordinate staff timetabling.Undertake VASS and/or VET administration support.Support the first aid facilities and assist in delivering first aid to students.Who May ApplyIndividuals with the aptitude, experience, and/or qualifications to fulfill the specific requirements of the position.EEO AND OHS CommitmentThe Department of Education is committed to the principles of equal opportunity, diversity, and inclusion for all. We value diversity and inclusion in all forms. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.Child Safe StandardsVictorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment.Conditions of EmploymentAll staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.A probationary period may apply during the first year of employment and induction and support programs provided.Contact Martina Ferraro at ****** or by phone on 03 8357 7*** if you have any questions about this role.
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