Requisition Number: 135257 Position Numbers: Several Classification: Executive Level 1 Location: ACT Division: Dcg Disaster Resilience & Recovery Section: Program Delivery Assurance and Evaluation Security Classification: Baseline Vetting Salary: $117,335.00 to $133,729.00 Contact: Jamie Rossiter / ****** Period of Vacancy: Ongoing Number of Vacancies: Several Applications close: 03/11/2024 at 11:59pm (midnight) - AEDT. Late applications will not be accepted. Who can apply: Please note this opportunity is available to current Australian Public Service employees and all eligible members of the community. About the National Emergency Management Agency: The National Emergency Management Agency's work has a real impact on the lives of Australians, particularly those living in rural and regional areas. The National Emergency Management Agency's guiding principle is "Locally led, locally understood and locally implemented" and we bring together local communities, government, non-government and key industry representatives to support disaster recovery and resilience across the country. Your work will help people who are recovering from natural disasters and prepare them for the future. Section Overview: The Enterprise Portfolio Management Office (the EPMO) sits within NEMA's Program Delivery Assurance and Evaluation Branch and is responsible for: Providing independent, objective assessments to support delivery of governance and executive decision making for NEMA Projects and Administered Programs. Delivery quality assessments and insights of project and program performance through the consistent and detailed assessment of documentation and data and through direct engagement with Senior Responsible Officers and project/program leads. Overseeing and leading reporting functions for NEMA's administered program portfolio, and undertaking associated internal and external engagement with program managers and jurisdictional partners. Overseeing two senior executive level agency Committees that report directly to the Executive Group. Maintaining the enterprise level standards for project management and standardised project and program reporting. The EPMO is comprised of two Sections, each overseen by a Director, and is looking to fill one ongoing EL1 position in each of its two Sections (i.e., two positions total) including: EPMO Coordination & Committee Lead, working within the Program Governance and Assurance Section. EPMO Program Liaison and Relationship Lead, working within the Program Reporting and Analysis Section. EL1 - EPMO Coordination & Committee Lead Position Summary: The Coordination and Committee Lead will work directly to the Director of Governance and Assurance, and will oversee management, coordination, review, and continual improvement initiatives related to the EPMO's processes and practice, while also leading work associated with the preparation and running of 2 executive level Committees. Specific Duties/Responsibilities: Provide high level secretariat support to the Project Delivery Committee, Program Delivery Committee and Quarterly Review, including: Providing high level advice to Committee Members. Implementing and delivering governance arrangements, including maintaining the Committee ToRs and work plans. Coordinating meeting arrangements, drafting briefs, agendas, papers, minutes and managing actions arising. Coordinate workflow and dependencies across EPMO activities and teams. Contribute to and maintain section planning and strategy, and report on EPMO progress and outcomes. Oversee the maintenance of enterprise governance and committee commitments. Assist in the development and implementation of day-to-day procedures, including the training and education of staff to ensure compliance with processes. Lead work to develop statements of practice and other material that articulates EPMO operations and processes, for internal and external stakeholders. Oversee the Action, Decision and Issues Register for the Agency's Program Committee, to ensure work continues to be progressed and issues and blockers are escalated as appropriate. EL1 - Program Liaison and Relationship Lead Position Summary: The Program Liaison and Relationship Lead oversees EPMO's externally focused stakeholder engagement and planning arm. This Assistant Director role is responsible for providing leadership to orchestrate, validate, and optimise the EPMO's ability to draw insights from program information and data. It also includes the support of robust program governance, through establishing and maintaining strong and productive relationships with NEMA's jurisdictional program stakeholders. This position will also involve collaboration with internal agency stakeholders to drive strategic decision-making, and influence a culture of continuous improvement, innovation and collaboration with our internal partners – including policy and program leads, and data and technology branches. Specific Duties/Responsibilities: Plan workshops and engagements with external and internal stakeholders to consult on and co-design improved practices and processes, with support from the Director. Contribute to a project to reform NEMA's external reporting system, including development of reporting products, processes, and guidance. Providing subject matter expertise to system development projects to automate data collection. Work alongside dedicated data visualisers and analysts to engage with program managers, stakeholders, and subject matter experts to understand their information and reporting needs. Identify opportunities to improve information accuracy and streamline workflows between program areas and the EPMO. Oversee the coordination of input from across business areas to the Program Committee and NEMA Program Review, and work with the Director to ensure effective engagement with relevant senior executives (including Committee Chairs). Lead the development of advice and insight on Agency governance processes, practices, and strategic objectives. Proactively manage the compilation of regular reporting and key strategic papers for committees and preparation of relevant papers to the Program Committee. How to apply: Prior to preparing your response it is recommended you review the Work Level Standards relevant to the classification you are applying to. It may also be useful to refer to the Integrated Leadership System information relevant to the classification. You are required to submit your application in the online recruitment system (ourPeople). As part of your application, you will need to provide: Your CV Your Applicant Response document Details of two referees Include your full name and the Requisition Number - 135257 in the footer of any documents being uploaded. Eligibility and Specific Conditions of Employment: To be eligible to work with the NEMA you must: Be an Australian Citizen Fulfil the Agency's minimum requirements by satisfactorily answering all screening questions during the application process. Obtain and maintain the required AGSVA clearance. Satisfy a probation period. Undergo a health assessment (if applicable). Technical Assistance: If you are experiencing problems submitting your application online, please email the nature of the issues you are experiencing to Recruitment (******) including screen captures if necessary. A response will be sent during business hours. Notes: Remuneration: The Agency offers an attractive remuneration package, including salary, superannuation benefits and flexible working conditions appropriate to the level of the position. If you have identified as having a disability, please indicate whether you require any support throughout the selection process. For further information please contact Recruitment: ******.
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