About Us : Roper Gulf Regional Council delivers a wide range of municipal and community services and programs within one of the most spectacular and remote areas of the Northern Territory. The Council spans 201,000 square kilometers- almost three times the size of Tasmania - making Council's operational footprint one of the largest in the Northern Territory. The regional boundary runs from the Southern side of the Kakadu escarpment to the Northern edge of the Barkly Tablelands, and from the Western fringe of the Stuart Highway to the Gulf of Carpentaria and Queensland border. There are five Wards that make up the Roper Gulf region - Never Never, Numbulwar - Numburindi, Nyirranggulung, South West Gulf and Yugul Mangi. Roper Gulf Shire Council was formed 1 July 2008 from the amalgamation of a number of smaller Community- Council's and previously unincorporated land. The organisation was renamed Roper Gulf Regional Council in January 2014. About You : Working with Children Clearance (OCHRE Card) required at the commencement of employment or a current receipt of an application for an exemption to be approved by SAFE NT Relevant tertiary qualification equivalent to a Certificate IV in Business Administration, and/or knowledge and skills gained through on-the job training. Be an Australian Resident or provide the current, relevant Visa to work within Australia (Please note that RGRC do not currently undertake sponsorship). Current Criminal History Check (issued within three (3) months) or undertake Criminal History Check prior to commencement of employment and renew as required throughout period of employment, or as per the Criminal History Check Policy. Current Northern Territory "C" Class Drivers Licence with manual driving capacity. Provide evidence of COVID-19 Vaccinations Position Summary : The Fleet Management Administration Support role will provide administrative, finance and IT support to ensure the smooth operations of the workshops and its associated fleet management services. Generating internal and external invoices and Workshop receptionist. Key Requirements : Intermediate to Advanced Microsoft Office (Word, Excel, and Outlook) skills and/or training, including experience using computer software systems such as Tech One and InfoXpert. Excellent interpersonal and customer service skills with demonstrated experience liaising with a wide range of internal and external clients Demonstrated ability work independently with minimal supervision, as well as effectively contribute to a team environment to achieve the objectives of the organisation and position. Well-developed organisational skills, time management and attention to detail. Able to meet the inherent requirements of the position both physically and mentally. Sound knowledge and implementation of Work Health and Safety practices and principles. Desirable Minimum of two (2) years practical experience in a relevant administration, IT and/or customer service role in a fleet management / workshop environment. Experience in a Local Government environment and knowledge of the Local Government Act. Demonstrated experience and/or awareness of issues affecting people in remote Indigenous communities. Job Responsibility : Service Delivery, Planning and Monitoring Carry out high standard of administration duties with the day to day operation for the Workshop business unit in a timely and competent matter. Act as the first point of contact and manage and respond to all enquiries to the Workshop department by Council staff, external organisations and the general public courteously and efficiently. Administer day to day workshop activities including fleet registrations and renewals, odometer readings, stock take and inventory, maintaining and updating FLID accounts, purchasing of fuel cards, report writing, etc. Manage purchasing and logistical operations for Workshop activities including raising job orders, amendments and receipting, invoicing requirements, filing, among others. Provide assistance to Workshop Coordinator to ensure that correct and proper records relating to the workshops, including vehicle maintenance, assets and stock control are maintained. Ability to input information from job cards and generate invoices for internal and external clients. Assist with preparation of technical reports and correspondence as required. Provide assistance to workshop staff to ensure spare parts stock are available and ordered when required. Travel to remote communities to assist in reporting and fleet operations as required. Undertake other reasonable duties within the scope of the relevant level as requested by the Supervisor/Manager. Organisational Sustainability Source and purchase parts from relevant suppliers. Maintain adequate inventory of parts, equipment and supplies used in repairing and servicing vehicles. Communicate across all relevant business units to ensure that all workshop-related administration, reports and correspondence are addressed in a timely and professional manner. Quality and Continuous Improvement Maintain strict confidentiality of Council and client information at all time. Contribute to continuous improvement by involvement in staff meetings, planning days and feedback mechanisms. Participate in training programs and seminars to enhance professional performance. Work Health and Safety (WHS) All Council staff have a duty of care and a legal obligation to ensure that they: Undertake work in a manner that is not harmful to their health and safety or the health and safety of others Proactively identify and address potential risk to ensure the safety, so far as is reasonably practicable, of service users, staff, volunteers, stakeholders and the organisation in accordance with legislated responsibilities and Council's Quality and Risk Management System Comply with the Council's WHS Management System requirements particularly manual handling, infection control, emergency, food safety and personal protective equipment requirements Attend and actively participate in WHS and other mandatory training Monitor workplace conditions and report: Ideas which may improve health and safety Any work related or personal injury or illness (where it may affect their ability to work safely) Any work-related incident they witness, including bullying and harassment Hazards and incidents including any malfunction or inadequacies of equipment Correct minor hazards as applicable. TRAVEL REQUIREMENTS This position is based in Katherine and you may be required to travel and work in remote communities, including overnight stays, in the Roper Gulf Regional Council area. Job Functions : Office management Job Benefits : 6 weeks annual leave p.a 3 weeks sick leave p.a Above award entitlements Superannuation contribution commence at 10.5% p.a Selling Point : Opportunity to make a positive impact and represent Council by assisting Customer needs Contact : Roper Gulf
